Title
Chief Administrative Office, Procurement and Contracts Division, recommending award of Bid 08-207-097 for the purchase of Hewlett Packard printer toner cartridges and related items to be used County-wide; authorize the Purchasing Agent to issue a blanket purchase order to Walker's Business Solutions of Placerville, CA in the amount of $200,000 for a twelve month period; authorize the Purchasing Agent to increase same on an "as-needed" basis during the awarded period if funding is made available within the requesting department's budget; and direct departments to ensure prompt payment to vendor in order to secure the prompt payment discount terms of 20% off prices quoted if payment is made within twenty days of receipt of invoice.
FUNDING: General Fund.
Body
BUDGET SUMMARY: |
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Total Estimated Cost |
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$200,000.00 |
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Funding |
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Budgeted |
$200,000.00 |
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New Funding |
$ |
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Savings |
$ |
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Other |
$ |
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Total Funding Available |
$200,000.00 |
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Change To Net County Cost |
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$ |
REASON FOR RECOMMENDATION: The Procurement and Contracts Division issued an Invitation to Bid for various Hewlett Packard print, toner cartridges and related items to be purchased on an "as-needed" basis County-wide.
The bid evaluation was structured with three (3) components: (1) A bid quotation schedule that consists of the most commonly purchased Hewlett Packard print and toner cartridges; (2) a single percentage of all "HP Inkjet" cartridges not listed in the quotation schedule totaling $80,000.00 (list price); and (3) a single percentage off all "HP Laserjet" supplies not listed in the quotation schedule totaling $80,000.00 (list price). The attached spreadsheet provides an illustration of the evaluation criteria.
Eighteen (18) Invitations to Bid were mailed, two (2) to local vendors; fourteen (14) qualified responses were received, two (2) from local vendors.
FISCAL IMPACT/CHANGE TO NET COUNTY COST: Procurement and Contracts has been advised that funding is available within each requesting department's service and supply budget.
ACTION TO BE TAKEN FOLLOWING APPROVAL: Following Board approval, the Procurement and Contracts Division will issue a blanket purchase order in the amount of $200,000.00 to Walker's Office Supplies of Placerville, California. Departments will ensure prompt payment to vendor in order to secure discount of 20% off prices quoted processing payment with twenty days of receipt of invoice(s).
Contact: Bonnie H. Rich, Purchasing Agent, x5940
Concurrences: Not Applicable