Title Human Resources Department and Information Technologies (IT) Department recommending the Board:
1) Adopt and authorize the Chair to sign Resolution 026-2025 to approve the following:
a) Deletion of 1.0 FTE vacant Business Systems Analyst I/II; and
b) Addition of 1.0 full-time equivalent (FTE) Information Technology Supervisor.
FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
The IT Deputy Director is currently directly managing two Network and two Telecom staff members, as well as the Supervisors of the Server and Help Desk Teams. Direct involvement in day-to-day oversight of line staff creates operational challenges with the Deputy Director's ability to focus on department-wide technology planning and initiatives. The addition of an Information Technology Supervisor for the Network and Telecom teams will increase the efficiency of the network and telecom department by providing dedicated oversight of these functions. This will also allow the Deputy Director to focus attention on cross-departmental and organization-wide technology planning and programs. Since the Deputy Director already has two IT Supervisors reporting to him, this organization change is in line with the department's standard organizational structure.
The network and telecom systems are tightly integrated and the Network Analyst III position has been assigning work to the Telecom Analyst since the role was filled almost a year ago. With the addition of the Telecom Technician II, the Network Analyst III has been tasked by the Deputy Director to assist in the assignment and monitoring of the Technician's daily work and projects. The Network III position is also currently training and directing the work of a Network Analyst II.
The IT Supervisor for the Network and Telecom teams will be a working supervisor position, continuing to provide the highest-level technical support for projects and issues. The position will also supervise, mentor, and evaluate staff, provide feedback on Network and telecom system initiatives, and work collaboratively and cross-functionally with other IT Supervisors to meet department objectives.
The IT Department has a vacant Business System Analyst I/II position that will not be backfilled. This position was previously assigned to the Enterprise Resource Team, but this work has been transitioned to the Auditor's Office. The IT Department is able to provide enterprise resource support through the current organization structure within the Project Management, Application Analyst, and Business System Analyst group. Salary savings from this vacant position will cover the anticipated general fund increase for this add/delete for the reminder of the fiscal year. Anticipated staffing changes for fiscal year 2025-26 have a projected increase for this add/delete to salary and benefits of $4,000. The Department will make a corresponding reduction and, therefore, there will not be an increase to Net County Cost.
ALTERNATIVES
The Board could choose not to approve the resolution and direct IT and Human Resources to make revisions or conduct additional analysis.
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Human Resources
El Dorado County Employees' Association, Local 1
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
Savings from vacancies will cover the slight increase in salary and benefit costs for fiscal year 2024-25. This change and additional anticipated staffing changes from this add/delete for fiscal year 2025-26 is projected to increase the department's salary and benefit costs by $4,000. The Department will make a corresponding reduction and, therefore, there will not be an increase to Net County Cost.
CLERK OF THE BOARD FOLLOW UP ACTIONS
Upon Board adoption and approval, please provide a signed copy of the executed Resolution to Heather Andersen in Human Resources.
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Amanda Earnshaw, Interim Director of Information Technologies