Title
Planning and Building Department, Economic Development Division, and the Board of Supervisors Community and Economic Development Advisory Committee Reorganization Ad Hoc Committee, recommending the Board:
1) Approve the Strategic Economic Enhancement Development Committee Bylaws; and
2) Adopt and authorize the Chair to sign revised Resolution 111-2024 based on the accepted structure and purposes detailed in the Bylaws.
FUNDING: N/A
Body
DISCUSSION / BACKGROUND
On January 3, 2023 (Legistar File 22-2090), the Board directed the Chief Administrative Office (CAO) to submit a report to the Board regarding the structure of the Community and Economic Development Advisory Committee (CEDAC) and any recommendations. The Board also directed that all appointments to CEDAC be put on hold until the CAO provided the report on the structure and recommendations.
On February 21, 2023 (Legistar File 23-0359), the Board received and filed a report concerning CEDAC. Consequently, at their March 7, 2023 meeting, (File No. 23-0431), the Board made appointments to CEDAC for Supervisorial Districts I, 2, 3, and 5 and appointed two (2) Board members to an Ad Hoc Committee responsible for reviewing and making recommendations to the Board regarding CEDAC. The remaining at-large position remained unoccupied.
On November 9, 2023 (Legistar File 23-2007), the Board made an appointment to CEDAC for Supervisorial District 4.
On March 19, 2024 (Legistar File 24-0430), the Board directed staff and the Ad Hoc Committee to return to the Board with revisions to the Strategic Economic Enhancement Development Committee (SEED) Bylaws (Bylaws) reflecting Board direction and staff's recommendations along with a proposed work plan that aligns with the County's Strategic Plan element of Thriving Economy and directed the Economic and Business Relations Manager to use this opportunity to bring back something that he fully supports, even if it is different than what the Board has previously directed or what has been done in the past.
On June 18, 2024 (Legistar File 24-0898), staff brought forth the proposed Bylaws and Resolution 111-2024. Following a discussion, the Board made a motion to direct staff to resolve inconsistencies between the Bylaws and Resolution and return to the Board on July 16, 2024 with a Consent Calendar item reflecting those changes.
In accordance with the guidance provided by the Board at the June 18, 2024 Board meeting, Economic Development Division staff collaborated with County Counsel to begin revising the Bylaws and Resolution to address the Board’s comments and requested changes.
The following notable changes were made to the previously proposed Bylaws:
• Article III Purpose/Objective was removed in its entirety;
• Article VI Membership was removed in its entirety;
• Article V Meetings was revised to remove language about closed sessions and to remove language about compensation;
• Article VI Officers was revised to eliminate the role of the Second Vice Chair and to remove language about primary members and alternates; and
• Article VII Procedures was revised to remove language about a majority of the appointed members constituting a quorum, remove language stating that an abstention vote acts just like a “no” vote.
The following notable changes were made to the Resolution:
• Language was added to ensure the Resolution can be reviewed by the Board upon completion of the new economic developments strategic plan;
• Article III Membership was revised to increase membership from five (5) to seven (7) Board appointed members, to add clarifying language regarding staff review and the nomination process, and to include language about remote participation; and
• Article VI Meetings & Quorum was revised to include language that the only action to be taken at a meeting attended by less than a quorum is to adjourn the meeting to a certain day and time or indefinitely.
The objective of the revised Bylaws and Resolution is to ensure that the vision of SEED is aligned with the responsibilities entrusted to Economic Development as outlined in the Thriving Economy section of the Countywide Strategic Plan. The attached Bylaws also reflect the composition of the membership and the associated duties that will support the development of an Economic Development Strategic Plan.
Once the Board approves the Bylaws and Resolution, staff plans to recruit new members that meet the industry/sector criteria and return to the Board with applicants for appointment.
ALTERNATIVES
The Board may choose not to approve the Bylaws and Resolution as revised and provide alternative direction.
PRIOR BOARD ACTION:
See Discussion/Background above.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel
CAO RECOMMENDATION
Approve as recommended.
FINANCIAL IMPACT
There is no financial impact associated with this item.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk of the Board will obtain the Chair’s signature on one (1) original copy of the adopted Resolution; and
2) The Clerk of the Board will forward one (1) copy of the executed Resolution to the Planning and Building Department, to the attention of Kyle Zimbelman, for further processing.
STRATEGIC PLAN COMPONENT
Thriving Economy: Develop a Countywide Economic Development Strategic Plan focused on managed growth and economic stability.
CONTACT
Kyle Zimbelman, Deputy Director of Economic Development and Administration
Planning and Building Department