Title
Treasurer-Tax Collector advising the Board of the following perpetual agreements in the total amount of $14,100 for Fiscal Year 2008-2009: (1) Diebold Premier Services; (2) Loomis, Fargo and Co.; and (3) Professional Consultancy Inc. (PCI) with an increase of $4,000.
RECOMMENDED ACTION: Approve.
FUNDING: General Fund.
Body
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BUDGET SUMMARY: |
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Total Estimated Cost |
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$14,100.00 |
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Funding |
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Budgeted |
$14,100.00 |
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New Funding |
$ |
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Savings |
$ |
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Other |
$ |
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Total Funding Available |
$14,100.00 |
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Change To Net County Cost |
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$0.00 |
Fiscal Impact/Change to Net County Cost: $14,100.00
The annual estimated value of $14,100.00 for 2008-2009 fiscal year was calculated as follows:
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Perpetual Agreement |
Amount |
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Agreements listed in exhibit “B” |
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DIEBOLD Premier Services |
1,100.00 |
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Loomis, Fargo & Co. |
9,000.00 |
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Sub Total |
$10,100.00 |
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Agreement listed in exhibit “C” |
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Professional Consultancy Inc. (PCI) - |
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increase in perpetual contract amount |
4,000.00 |
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Total Addition to Treasurer/Tax Collector Perpetual Agreements |
$14,100.00 |
Background: The Treasurer-Tax Collector's department manages several perpetual agreements for ongoing maintenance and support for equipment, software licensing, treasury and collection services. Upon review of the two (2) existing agreements with DIEBOLD Premier Services; and Loomis, Fargo & Co., it was determined that the agreements were actually perpetual agreements. The list of perpetual agreements previously approved by the Board on July 22, 2008 is listed on Exhibit "A". The list of perpetual agreements being added with this agenda item is listed on Exhibit "B".
There is also a change in the perpetual contract amount for a previously approved agreement for Professional Consultancy Inc. (PCI). In June 2008, a new Imaging Module was added to the Cashiering system. Due to this addition, the annual perpetual contract amount for software maintenance and customer support has increased from $20,000 to $24,000. The list of perpetual agreements being changed with this agenda item is listed on Exhibit "C". The Board to approve PCI contract amendment in Agenda Item #08-1677
Reason for Recommendation: Continuation of the agreements is critical to the operation of the Treasurer-Tax Collector's department.
Action to be taken following Board approval: The department will notify Procurement of the Board's approval of the list of perpetual agreements. Invoices will be approved upon receipt and forwarded to the Auditor-Controller for payment.
Contact: Louise Gresham, Assistant Treasurer/Tax Collector
Concurrences: Purchasing