Title
Health and Human Services Agency (HHSA) recommending the Board:
1) Make findings that the provision of proprietary data management software provided by JUMP Technology Services, LLC (JUMP) is in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B);
2) Approve and authorize the Chair to sign the First Amendment to Agreement 8433 with JUMP, increasing compensation by $4,734.72 for a new maximum obligation of $38,925.48, and adding two Home Safe Reporting modules and fees to the Agreement, for the retroactive date effective date of July 1, 2025, with no change to the term of June 30, 2027;
3) Authorize the Purchasing Agent to execute amendments relating to Agreement 8433, contingent upon approval by County Counsel and Risk Management, which do not exceed the Purchasing Authority signature amount or term of the Agreement; and
4) Authorize the HHSA Director, or the Chief Assistant Director, to execute programmatic, administrative, and fiscal documents relating to Agreement 8433.
FUNDING: 100% State Home Safe Funding.
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DISCUSSION / BACKGROUND:
The Home Safe Program was established in 2018 to prevent or address homelessness to support the safety and housing stability of individuals involved in Adult Protective Services (APS), individuals in the APS intake process, or those who may be served by a Tribal social services agency and who are experiencing or at risk of homelessness. The Home Safe Program is designed to support the safety and housing stability of vulnerable adults, ages 60 and older or ages 18-59 living with disabilities, particularly those at risk of homelessness who are victims of abuse, neglect, or financial exploitation.
Through Agreement 8433, JUMP provides County staff with user access to its LEAPS database application software, a proprietary web-based platform, which is used by HHSA’s APS staff to administer all aspects of the APS Home Safe Program.
The retroactive amendment request with JUMP is being made due to the fact that Agreement 8433 was executed prior to the Fiscal Year 2025-26 budget package release for the California Department of Social Services (CDSS) Housing and Homelessness programs, which extended the APS Home Safe funding beyond June 2025. The funding extension and continuation of APS Home Safe requires that the Statio module (JUMP’s database application that APS utilizes to administer all aspects of the APS Home Safe Program) be added into the Agreement for user access to begin retroactively effective July 1, 2025.
HHSA recommends the Board approve of this retroactive amendment to ensure that APS staff may utilize the JUMP Statio database, ensuring staff can effectively administer the program without interruption. The vendor has offered that they will permit HHSA APS to maintain use of the application during the contract amendment process.
ALTERNATIVES:
Should the Board decline to approve this recommendation, HHSA APS will be unable to utilize the JUMP Statio database as needed for administration of the Home Safe Program, which may result in client services being interrupted.
PRIOR BOARD ACTION:
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT:
Approved by County Counsel, Human Resources, Information Technologies, and Risk Management.
CAO RECOMMENDATION:
Approve as recommended.
FINANCIAL IMPACT:
There is no Net County Cost associated with this agenda item. Home Safe Program funds have been included in the HHSA budget for the APS program for Fiscal Year 2025-26 and will be included in future budget requests.
CLERK OF THE BOARD FOLLOW UP ACTIONS:
Clerk of the Board to obtain signature of Chair on one original First Amendment to Agreement 8433.
STRATEGIC PLAN COMPONENT:
N/A
CONTACT:
Olivia Byron-Cooper, MPH, Director