Title
Department of Transportation recommending the Board approve and authorize the Chair to sign the Second Amendment to Agreement for Services 2801 with Genuine Parts Company doing business as Napa Auto Parts for fleet vehicle and equipment parts and inventory program services, amending the business name and other minor administrative changes determined to be necessary, with no changes to the not-to-exceed amount, rates, or term.
FUNDING: Road Fund (State) and Fleet Service Internal Fund (Local).
Body
DISCUSSION / BACKGROUND
Department of Transportation, Maintenance and Operations Division (Transportation), currently utilizes an agreement with Riebes Auto Parts to provide on-site fleet vehicle and equipment parts and inventory program services. The First Amendment was approved by the Board of Supervisors on May 4, 2021, extending the term of the agreement through December 24, 2024. However, after the First Amendment was executed, Riebes Auto Parts was acquired by Genuine Parts Company, doing business as Napa Auto Parts. The Second Amendment makes the necessary changes to Agreement #2801 to continue to do business with the vendor under the new business name.
The Second Amendment to Agreement #2801 includes minor administrative changes to various articles that were deemed necessary in the approval process. These changes include: updating the Assignment Article to reflect the new vendor name, updating the Compensation for Services Article to reflect the new vendor name, updating the Notice to Parties Article to update the County and Consultant's notice recipients; replacing the Consultant to County, Independent Contractor, Default, Termination, and Cancellation, Indemnity, and Conflict of Interest articles in their entirety to address recent changes in state law and revised standard County contract language. Similarly, three (3) new articles, Force Majeure, Waiver and Electronic Signature, were added for the same purpose.
The Second Amendment to Agreement #2801 was brought before the Board of Supervisors on April 5, 2022; however, after approval, additional changes to the Second Amendment were requested by Napa Auto Parts to amend the business name and for a minor amendment to the indemnification article. The original Second Amendment was never signed; therefore, the additional changes were made to the Second Amendment and require Board of Supervisor approval once more. The County and Napa Auto Parts have approved of the revised Second Amendment.
ALTERNATIVES
The Board could choose not to approve the Second Amendment; however, that would prevent Transportation from utilizing the inventory parts and services the vendor currently provides. Transportation would then need to move forward with filling a permanent Parts Technician position in order to provide parts ordering and inventory management for all three shops.
PRIOR BOARD ACTION
June 12, 2018 #17-0470
May 4, 2021 #21-0204
April 5, 2022 #22-0331
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Procurement and Contracts, County Counsel, and Risk Management
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
There is no change to either the contract rates or Net County Cost associated with this item. Funding for the services and parts are included in the approved Fiscal Year 2021-22 budget and will be included in future budgets for the term of the agreement.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk of the Board will obtain the Chair's signature on two (2) originals of the Second Amendment to Agreement for Services #2801.
2) The Clerk of the Board will return one (1) original of the Second Amendment to Agreement #2801 to Procurement and Contracts for further processing.
STRATEGIC PLAN COMPONENT
Good Governance
CONTACT
Rafael Martinez, Director
Department of Transportation