Title
Treasurer-Tax Collector recommending the Board update the review date for Policy B-4 - Collections - Recovery of Public Funds to June 20, 2025 with the next review scheduled for May 2028. The Office is not recommending any changes to the policy.
FUNDING: N/A
Body
DISCUSSION / BACKGROUND
The Board of Supervisors recognizes Article XVI, Section 6 of the California Constitution prohibits a gift of public money or a thing of value to another governmental entity, private individual or association, and that all property held under the County’s care and control is in trust for the people of the State of California.
The Board further recognizes, as part of the County’s fiduciary duty to safeguard the property and monies held in public trust, the importance that the County enforce just and legal obligations by efficient collection practices within its departments. On December 13, 1998, the Board adopted the attached policy B-4 - Collections - Recovery of Public Funds.
The Collections - Recovery of Public Funds Policy was developed to meet the following objectives:
a) Establish the priority and scope of the requirements for individual departments to collect debts for services and/or assistance rendered by County employees or County programs;
b) Establish the guidelines for referral of County debt to the Treasurer-Tax Collector;
c) Establish the specific procedures for referral of certain debt to County Counsel;
d) Establish the specific requirements and processes for discharge of accountability pursuant to Government Code Sections 25257 through 25259.
The policy has been reviewed by the Treasurer-Tax Collector and no changes are being proposed at this time. Therefore, the review date on the policy is being updated to June 20, 2025 with the next review scheduled in 3 years on May 2028.
ALTERNATIVES
The Board could make changes to the attached policy.
PRIOR BOARD ACTION
Policy B-4 was first adopted by the Board o fSupervisors on December 13, 1988, and was last amended on July 26, 2022 with Legistar Item 22-1320.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
There is no financial impact related to this policy.
CLERK OF THE BOARD FOLLOW UP ACTIONS
Update Policy B-4 - Collections - Recovery of Public Funds with the update review dates.
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Sean Coppola, Assistant Treasurer-Tax Collector