Title
Sheriff's Office recommending the Board:
1) Make findings in accordance with Ordinance 3.13.030(a) that the services provided by the Contractor are in the best interest of the public and that the work can be more economically and feasibly performed by independent contractors than County employees;
2) Make findings in accordance with Procurement Policy C-17 Section 3.4(2f) exempting the competitive bidding process, with Purchasing Agent concurrence, because the procurement is for services where the continuity of providers will provide efficiency or critical knowledge, and other providers of the services cannot provide similar efficiencies or critical knowledge; and
3) Approve and authorize the Chair to sign Amendment I to Agreement 8371 with NAAG Forensic, PC, to provide selected forensic pathology and related services on an as needed basis in the Placerville Sheriff's Coroner Division, increasing the amount by $25,000.00 to $100,000.00, and replacing Article XIX, Conflict of Interest, in its entirety.
FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
Sheriff's Office contracts with NAAG Forensic, PC, to conduct autopsies of suspicious deaths to include homicides. They provide a forensic certified pathologist to respond to the Placerville Sheriff's morgue to complete the autopsy. This includes the autopsy, all reporting, and any testimony that may be needed. The role is critical in supporting the integrity of death investigations, and delivering accurate unbiased forensic evidence to assist the Placerville Sheriff's Coroner Division. This is essential for ensuring high standards in death investigations and supporting the integrity of criminal justice proceedings.
Due to the increase in demand for forensic autopsies for homicides and suspicious deaths, the not to exceed amount initially set up for Agreement 8371 is not enough money to cover the outstanding invoices through June 30, 2025, therefore the Sheriff’s Office is requesting to Amend the agreement to add funds to the contract. This action is being requested to ensure there are sufficient funds to cover invoices and continue providing specialty services for the remainder of the term of the Agreement.
ALTERNATIVES
N/A
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel and Risk Management have reviewed and approved this Amendment.
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
There is no impact to Net County Cost. Funds have been budgeted in the Sheriff's Office FY 2024-25 budget.
CLERK OF THE BOARD FOLLOW UP ACTIONS
Return a fully executed copy Amendment I to the Sheriff's Office for distribution.
CONTACT
Undersheriff Bryan Golmitz