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Chief Administrative Office, Procurement and Contracts Division on behalf of Community Development Agency, Transportation Division, recommending the Board approve the following:
1) Award Bid 17-292-010 for the purchase of Washoe Sand to the lowest qualified bidder, Cinderlite Trucking Corporation of Carson City, NV;
2) Authorize the Purchasing Agent to issue a blanket purchase order in the amount of $120,000 plus applicable sales tax and fees for a Thirty-Six month (36-month) award period to Cinderlite Trucking Corp. of Carson City, NV following Board approval; and
3) Authorize the Purchasing Agent to increase the blanket purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: Non-General Fund (Road Fund Discretionary).
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DEPARTMENT RECOMMENDATION
Chief Administrative Office, Procurement and Contracts Division on behalf of Community Development Agency, Transportation Division, recommending the Board approve the following:
1) Award Bid No. 17-292-010 for the purchase of Washoe Sand to the lowest qualified bidder, Cinderlite Trucking Corporation of Carson City, NV. and
2) Authorize the Purchasing Agent to issue a blanket purchase order in the amount of $120,000 plus applicable sales tax and fees for a Thirty-Six month (36-month) award period to Cinderlite Trucking Corp. of Carson City, NV following Board approval; and
3) Authorize the Purchasing Agent to increase the blanket purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.
DISCUSSION / BACKGROUND
At the request of Community Development Agency, Transportation Division, the Procurement and Contracts Division issued an Invitation to Bid for Washoe Sand. Washoe Sand is used on the Tahoe Basin roadways for improved traction due to snow and ice during the winter seasons.
Twenty (20) Bid Notification Letters were mailed, three (3) to local vendors. Two (2) qualified responses were received, neither of them from local vendors.
Attached is the bid evaluation spreadsheet for your review.
ALTERNATIVES
Without Washoe Sand, there would be increased risk and expense of traveling hazards incurred on County roadways, as well as increased difficulty and expense in meeting the current regulatory permitting conditions and pollution control standards within the Tahoe Basin.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION
Approve as recommended.
FINANCIAL IMPACT
Procurement and Contracts Division has been advised that funding is available within the Community Development Agency, Transportation Division's budget.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
CONTACT
Mollie Purcell, Ext 5106
Eric van Leeuwen, Ext 5834