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Department of Transportation, Maintenance and Operations Division, recommending the Board:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Doug Veerkamp General Engineering, Inc., for the 2021 Various West Slope Pavement Rehabilitation Projects, Contract 5513; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.
FUNDING: Local Discretionary/Tribe (15%) and Road Maintenance and Rehabilitation Act of 2017 (RMRA - SB1) (State) (85%).
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DISCUSSION / BACKGROUND
The 2021 West Slope Various Pavement Rehabilitation Projects (Project) provided roadway failure repair to designated pavement sections on Sawmill Road, Carson Road, Greenstone Road, Greenstone Cutoff and Mosquito Road in preparation for surface treatments in the 2021 construction season. Work included paving approximately 386,070 square feet of asphalt, and bringing all existing non-standard curb ramps, within the Project area, up to current standards due to current Americans with Disabilities Act (ADA) requirements and regulations. The contract for the Project was approved by the Board on June 8, 2021 (Legistar# 21-0860, Item 40). All roadway repairs were completed by August 20, 2021. Recordation of the Notice of Acceptance (NOA) will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the NOA will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.
Direct Construction Cost Summary:
Original Bid Price $1,169,690.72
Contract Item Cost $1,162,185.70
Contract Change Order Cost $8,967.52
Total Direct Construction Cost $1,171,153.22
Direct Construction Budget $1,462,103.40
Contract Change Orders on the Project dealt with the following:
• ADA Curb Ramps in the Bar J area of Cameron Park
ALTERNATIVES
The Board could choose not to approve the NOA. Transportation staff would make modifications as directed by the Board and return for Board approval of the NOA. This would delay the release of the Payment and Performance Bonds and extend the Contractor’s warranty period.
PRIOR BOARD ACTION
#21-0550 5/4/21 #22 - Authorization to Advertise
#21-0860 6/8/21 #40 - Award Contract
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
There is no change to Net County Cost. Funding for this project was included in Fiscal Year 2021-22 Transportation Budget. The project was funded by local discretionary funds and Road Maintenance and Rehabilitation Act of 2017 (RMRA-SB1).
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk of the Board will obtain the Chair’s signature on one (1) original of the NOA.
2) The Clerk of the Board will send the fully executed original of the NOA to the Recorder/Clerk’s Office for recordation within ten (10) days, and forward a copy of the recorded NOA to Transportation, Maintenance and Operations Division, Attention: Ashley Johnson.
3) One (1) year after the recordation of the NOA, Transportation will verify that all warranty work, if any, has been satisfactorily completed and will notify the Clerk of the Board in writing to release the Payment and Performance Bonds.
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
Rafael Martinez, Director
Department of Transportation