Title
Facilities, a division of the Chief Administrative Office, recommending the Board:
1) Make findings pursuant to Section 3.13.030 (C) of the El Dorado County Ordinance Chapter 13, Contracting Out, that due to the limited timeframes and temporary nature of the project management work related to the Jail Expansion Project, the ongoing aggregate of work to be performed is not sufficient to warrant addition of permanent staff; and
2) Approve and authorize the Purchasing Agent to sign Amendment II to Agreement for Services 7785 with AMG Management Group LLC to provide ongoing facility project management services regarding Senate Bill 844 Adult Local Criminal Justice Facility Financing Placerville Jail Expansion Project, amending the current expiration date of July 31, 2026, to May 19, 2027, with no increase in compensation.
FUNDING: Senate Bill 844 funding.
Body
DISCUSSION / BACKGROUND
On September 19, 2017, Legistar file 16-0416, the Board accepted the conditional award authorized under Senate Bill 844 Adult Local Criminal Justice Facilities Construction financing program for the Placerville Rehabilitation and Re-Entry Jail Expansion project.
On October 16, 2018, Legistar file 18-1632, the Board approved the use of the Design-Build construction project delivery method for the Jail Expansion Project.
On April 28, 2023, the Division released a Request for Qualification (RFQ) for Project Management services to ensure best value. The scope of work for these services included overall project delivery strategy, structure and organization of prime contracts with designers, contractors and vendors; assistance with external participants such as design criteria consultants, project management firms, construction management firms, design-build entities, vendors and contractors as well as overall project administration such as payment applications, change orders and disputes, project budget and cost projections. AMG provided a Statement of Qualifications and was deemed qualified and placed on a list for project management services.
On August 22, 2023, Legistar file 23-0976, the Board approved Agreement for Services 7785 with AMG Management Group LLC for a not-to-exceed amount of $450,000 and a term of eighteen months to provide facility project management services regarding Senate Bill 844 Adult Local Criminal Justice Facility Financing Placerville Jail Expansion Project.
On February 25, 2026, Legistar file 24-1861, the Board approved the first amendment to Agreement for services 7785 extending the term from expiration date of February 25, 2025, to July 31, 2026, and increasing the not-to-exceed compensation amount by $576,000, for a new amount of $1,026,000, due to the project’s extended construction schedule and various State of California agency requirements.
The Division recommends approval of the Amendment II to Agreement for services 7785, extending the term expiration date from July 31, 2026, to May 19, 2027, with no increase in compensation. An extension is necessary due to the project’s extended construction schedule and various State of California agency requirements.
The Department is requesting that the Board make findings pursuant to Section 3.13.030 (C) of the El Dorado County Ordinance Chapter 13, Contracting Out, that due to the limited timeframes and temporary nature of the work, the ongoing aggregate of work to be performed is not sufficient to warrant addition of permanent staff.
ALTERNATIVES
Project Management services are a required element of a project of this magnitude. The Division could solicit a different consultant from the RFQ list but that would likely result in project delays along with potential increases in project cost. Delays in the project could also jeopardize funding.
PRIOR BOARD ACTION
See Discussion/Background section above.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel
Procurement & Contracts
Sheriff’s Office
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
Funding is included in the FY 2025-26 Accumulative Capital Outlay fund as part of the budgets for the jail expansion project and is included in the FY 2026-27 budget request.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Chuck Harrell, Facilities Division Manager