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Planning and Building Department, with concurrence from the Chief Administrative Office and pursuant to Board of Supervisors Policy B-2, Section II, B(3), recommending the Board approve a waiver of applicable Building and Planning permit review fees in the amount of $1,927 requested by the California Highway Patrol Senior Volunteers in cooperation with the El Dorado Community Foundation for hosting Props, Cops, and Rodders, a Car Show fundraiser with proceeds benefiting the local community.
FUNDING: General Fund.
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DISCUSSION / BACKGROUND
The California Highway Patrol Senior Volunteers in cooperation with the El Dorado Community Foundation is hosting a Car Show fundraiser on September 27, 2025, with proceeds benefiting the local community. One hundred percent of the event’s profit will be distributed to various community non-profit organizations. The El Dorado Community Foundation is a 501(c)3 local non-profit organization. Over the past several years this event has raised over $20,000 for non-profit organizations including The Upper Room, Boys and Girls Club, New Beginnings, Court Appointed Child Advocates (CASA), and the Ponderosa High School Band.
Due to the nature of this event and the planned activities, a Temporary Use Permit (TUP) is required. The total estimated fees for this TUP are $1,958.54, including $985 for Planning fees, $86 for Environmental Management Department, $856 for Department of Transportation, and $31.54 in technology surcharge fees. (Attachment B). The only fee not recommended to be waived is the technology fee for $31.54 as this fee is typically not waived as it is nominal on a project level, and the accumulated collection from all projects is essential for broader County operations. The Planning and Building Department, with concurrence of the Chief Administrative Office, is recommending the Board consider waiving the TUP fees in the amount of $1,927, as this event will provide a substantial public benefit (Attachment D).
ALTERNATIVES
The Board may choose not to approve this fee waiver request.
PRIOR BOARD ACTION
On July 16, 2024, (Legistar file 24-1145), the Board approved a fee waiver of $2,022 for the TUP for the 2024 Props, Cops, and Rodders fundraiser pursuant to Board Policy B-2, Section II, B(3).
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Department of Transportation, Environmental Management Department
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
The project applicant typically pays for these fees. Approval of the fee waiver in the amount of $1,927 would require the use of the General Fund to cover the staff time and materials associated with the plan review for the event, as well as the costs incurred by the Planning and Building Department, the Department of Transportation, and the Environmental Management Department. The Departments anticipate that there will be adequate General Fund savings to cover the cost of the waiver; therefore, no budget transfer is necessary.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Karen L. Garner, Director
Planning and Building Department