Title
Clerk of the Board and Chief Administrative Office recommending the Board:
1) Engage in a discussion to determine the preferred structure for the Board’s 2026 regular meeting calendar either Option A (averaging three meetings per month), Option B (averaging two meetings per month), or alternatively, direct the Clerk of the Board to return with a revised calendar proposal for consideration;
2) Adopt and authorize the Chair to sign Resolution 159-2025 establishing the 2026 regular meeting calendar of the Board of Supervisors; and
3) Receive and file the Fiscal Year 2026-27 Master Budget Calendar.
FUNDING: N/A
Body
DISCUSSION / BACKGROUND
The Board adopts its annual meeting calendar in the Fall of each year to allow sufficient time for other committees and commissions, on which Board members serve, to adopt their respective calendars.
This year, the Board has requested a range of options for its 2026 regular meeting calendar to better align with operational needs, policy priorities, and public engagement goals.
Option A proposes maintaining the current meeting structure, which averages three meetings per month. This model supports a high level of responsiveness and allows for more frequent consideration of time-sensitive matters, policy development, and community input.
Option B offers a reduced schedule, averaging two meetings per month. This alternative may provide greater efficiency and reduce staff workload, while still allowing for regular governance and oversight.
Alternatively, the Board may choose to direct the Clerk of the Board to return with a revised calendar that reflects additional input or specific scheduling preferences. This could include consideration of seasonal workload fluctuations or alignment with key budget and legislative milestones.
Resolution 048-2019 set 9:00 A.M. as the begin time for all remaining regular meetings of the Board of Supervisors for 2019, thereby amending Resolution 230-2018. The recommended calendar proposes to continue the begin time for all regular meetings of the Board of Supervisors at 9:00 A.M.
The proposed calendar adjusts for the annual meeting of Cap to Cap from May 1st through May 6th which is typically attended by one or more members of the Board.
The Master Budget Calendar guides the timeline for the development of the Recommended and Adopted Budgets, as well as the close-out of the prior year. In recent years, the Chief Administrative Office has included additional meetings to ensure adequate and timely communication of budget requests and major policy and funding issues to and between County Departments, the Chief Administrative Office, and the Board of Supervisors. These meetings are scheduled again for the FY 2026-27 budget development process, as highlighted below:
Special Meeting for Board Direction on the Recommended Budget
A special meeting of the Board of Supervisors is held to discuss the progress on the development of the Recommended Budget and seek further guidance, as necessary, on Board priorities for funding. This meeting is proposed for April 22, 2026, subject to the Board's approval of the 2026 meeting calendar referenced above.
Publication and Approval
It is anticipated that the Recommended Budget will be publicly available on or before May 29, 2026. The Recommended Budget is required to be made available to the public at least 10 days prior to the Budget Hearing, which is proposed for June 9, 2026. The Recommended Budget is required by statute to be approved on or before June 30th of each year.
It will still be necessary for staff to bring year-end fund balance adjustments to the Board for consideration and approval in September, following the close of the FY 2025-26 financial records. These adjustments, along with any other necessary changes, comprise the "Adopted Budget", which must be adopted by October 2nd, per statute.
ALTERNATIVES
The Board may modify the proposed calendar and/or meeting start times and may direct staff to take other action.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
There is no financial impact associated with this item.
CLERK OF THE BOARD FOLLOW UP ACTIONS
The Clerk will obtain the Chair's signature on the Resolution, notify all Departments of the new calendar and post it to the Board of Supervisors webpage.
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Kim Dawson, Clerk of the Board of Supervisors
Emma Owens, Principal Management Analyst