Title
Environmental Management Department recommending the Board approve and authorize the Chair to sign the First Amendment to Agreement for Services 8645 with Waste Connections of California, Inc., doing business as El Dorado Disposal, to increase the agreement amount by $42,000 for a total not-to-exceed amount of $117,000, with no change to the term expiring on May 23, 2025. This agreement is to provide services for the removal, transportation, and disposal of dewatered sewage septic sludge from the County’s Union Mine Wastewater Treatment Plant.
FUNDING: Non-General Fund/Septage Hauler Gate Fees/CSA 10 Liquid Waste Funds.
Body
DISCUSSION / BACKGROUND
On April 26, 2024, the Purchasing Agent approved the Agreement with El Dorado Disposal, with a one-year term with a not-to-exceed amount of $75,000, to provide services for the removal, transportation, and disposal of dewatered sewage septic sludge from the Treatment Plant for Environmental Management on an as-needed basis.
During periods of rainfall, Environmental Management is unable to dispose of dewatered sewage septic sludge on-site and must have the material transported off-site for disposal. Environmental Management was required to utilize the services under this Agreement more than what was anticipated. With unpredictable weather conditions for the coming months and unpredictable disposal frequency, Environmental Management anticipates having to utilize the services beyond what is available under the Agreement’s remaining budget.
The proposed increase of the not-to-exceed amount will allow for sufficient funding for Environmental Management to continue to utilize these services through the end of the contract term.
On October 7, 2024, the Procurement and Contracts Division, on behalf of the Environment Management, posted Request for Proposal (RFP) No. 24-0109 to competitively procure services for the removal, transportation, and disposal of dewatered sewage septic sludge from the County's Union Mine Wastewater Treatment Plant. The Department will bring back a new agreement for services before Amendment I expires on May 23, 2025.
ALTERNATIVES
The Board may choose to deny the approval of the proposed First Amendment. This may result in the Agreement running out of funds and prevent Environmental Management from utilizing these services. Without a method for disposing of the dewatered sewage septic sludge, Union Mine Wastewater Treatment Plant would be unable to accept septic waste from waste haulers throughout the County, causing a temporary closure.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION
Approve as recommended.
FINANCIAL IMPACT
There is no change to the Net County Cost associated with this item. The adopted Fiscal Year 2024-25 budget includes sufficient funding for this amended Agreement. Future proposed budgets will also include funding for these services under a future agreement.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) Clerk of the Board will obtain the Chair's signature on the original First Amendment; and
2) Clerk of the Board will forward the fully executed original First Amendment to the Chief Administrative Office, Contracts and Procurement Unit, for further processing, and forward an e-mail copy to Environmental Management.
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Jeffrey Warren, REHS, Director
Environmental Management Department