Title
Registrar of Voters recommending the Board:
1) Approve and authorize the Purchasing Agent to sign the First Amendment to perpetual Agreement for services (FENIX 3956) with Granicus LLC, formerly SouthTech Systems Inc., for annual maintenance and technical support of the Department's Statement of Economic Interest filing system; and
2) Approve and authorize the continued use of perpetual Agreement for services FENIX 3956 with Granicus LLC, for Fiscal Year 2018-2019 and Fiscal Year 2019-2020 payment for services.
FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
Granicus, LLC, formerly SouthTech, Systems, Inc. provides for the Statement of Economic Interest filers to file and submit required forms electronically on an annual basis. The Elections Department began using the DisclosureDocs Management Suite and eDisclosure system modules in 2017, for the electronic filing of County personnel Conflict of Interest 700 forms as required by the Fair Political Practices Commission (FPPC).
The purpose of the amendment is due to SouthTech Systems, Inc. (FENIX 2577) being acquired by Granicus, LLC. According to Procurement Policy C-17, section 4.5 Contract Term, Departments must obtain authorization from the Board of Supervisors initally, and on an annual basis, to utilize any contract that does not have a stated contract term.
The annual fee will be fixed at $10,173.91 through 2020, after this period the agreement may renew at a fee not-to-exceed cost of living increases up to 5% per year.
ALTERNATIVES
Statement of Economic Interest filers could return to filing hard copies of their required forms.
PRIOR BOARD ACTION
The Board approved the current agreement with SouthTech on April 3, 2018 and agreement was signed by Purchasing Agent on April 18, 2019.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION / COMMENTS
It is recommended that the Board approve this item.
FINANCIAL IMPACT
There is no change to Net County Cost. Funding for this agreement is included in the FY 2018-19 Adopted Budget and the FY 2019-20 Recommended Budget.
CLERK OF THE BOARD FOLLOW UP ACTIONS
Forward signed minute order of Board action to the Elections Department.
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Linda Webster x7483