Title
Department of Transportation recommending the Board approve and authorize the Chair to sign the First Amendment to Agreement for Services #7668 with Dokken Engineering, to provide continued environmental update and design services for the US 50 / Ponderosa Road Interchange Projects Phase 1A - North Shingle Road Realignment, Capital Improvement Program (CIP) number 36104009 and US 50 / Ponderosa Road Interchange Phase 1B - Durock Road Realignment, CIP 36104008, with the following:
1) Extend the performance period by two (2) years through November 5, 2028; and
2) Update the contract provisions to match current California Department of Transportation federal funding requirements.
(District 4)
FUNDING: Traffic Impact Fees - Highway 50 (100%). (Local Funds)
Body
DISCUSSION / BACKGROUND
The US 50/ Ponderosa Road Interchange - Durock Road Realignment will realign approximately ¼ mile of Durock Road to South Shingle Road/ Sunset Lane and widen the eastbound off-ramp. The US 50/ Ponderosa Road Interchange - North Shingle Road Realignment Project will realign approximately ¼ mile of North Shingle Road to approximately 600 feet north on Ponderosa Road; realign the westbound off-ramp to align with Wild Chapparal Drive; and potentially realign the westbound on-ramp loop.
In January 2023, at the request of the Department of Transportation (Transportation), the Procurement and Contracts Division of the Chief Administrative Office concluded a Request for Proposals (RFP 23-925-027) for environmental update and design services for the US 50 / Ponderosa Road Interchange Projects Phase 1A - North Shingle Road Realignment and US 50 / Ponderosa Road Interchange Phase 1B - Durock Road Realignment Projects (Projects). Dokken Engineering (Consultant) was the top-ranked proposer. On October 24, 2023, Legistar 23-1214, the Board approved Agreement for Services #7668 (Agreement) with the Consultant in the not-to-exceed amount of $3,334,603.65.
The First Amendment (Amendment) to the Agreement will extend the performance period by two (2) years through November 5, 2028, to provide continued environmental update and design services. The Amendment also includes updating contract language to comply with Caltrans federal funding requirements. These minor modifications do not significantly change the intent of the Agreement or County administrative processes.
The following articles have been updated:
Article IV, Performance Period, paragraph A;
Article VII, Cost Principles and Administrative Requirements;
Article VIII, Retention of Records/Audit;
Article X, Subcontracting;
Article XVI, Non-Discrimination Clause and Statement of Compliance; and
Article XLV, Disadvantaged Business Enterprises (DBE).
ALTERNATIVES
The Board could direct Transportation not to approve the Amendment or to make changes and return to the Board at a later date. However, Transportation's ability to continue the Projects could be jeopardized.
PRIOR BOARD ACTION
On May 8, 2018, Legistar 18-0568, the Board approved the formation of a Utility Underground District in this area of Shingle Springs as a part of these Projects.
On May 17, 2022, Legistar 22-0533, the Board approved the Cooperative Agreement 03-0786 with Caltrans to identify each agency’s role for the Projects.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel, Human Resources, Risk Management, and Chief Administrative Office, Procurement and Contracts Division.
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
There is no change to net County cost for the approval of the proposed Amendment. Funding for this phase of the Projects is covered by Traffic Impact Fees - Highway 50 funds and is included in Transportation’s 2026 CIP, which was approved by the Board on June 16, 2026, Legistar #26-0116.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk of the Board will obtain the Chair’s signature on one (1) original of the Amendment.
2) The Clerk of the Board will forward one (1) fully executed copy of the Amendment to the Chief Administrative Office, Contracts and Procurement Unit, for further processing.
STRATEGIC PLAN COMPONENT
Priority: N/A
Action Item: N/A
CONTACT
Rafael Martinez, Director
Department of Transportation