Title
Chief Administrative Office, Procurement and Contracts Division on behalf of the Department of Transportation, recommending the Board approve the following:
1) Award Bid No. 23-630-041 for the purchase of Waterborne Traffic Line Paint to the low qualified bidder, LBS Enterprises, LLC. dba All State Coatings Company of Gladewater, TX;
2) Authorize the Purchasing Agent to issue a purchase contract in the amount of $525,000 ($175,000 per year) for a three (3) year period following Board approval; and
3) Authorize the Purchasing Agent to increase the purchase contract on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: Road Fund Discretionary.
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DISCUSSION / BACKGROUND
At the request of the Department of Transportation, the Chief Administrative Office, Procurement and Contracts Division issued an Invitation to Bid for the purchase of Waterborne Traffic Line Paint. Road marking paint material is necessary for striping and marking County roadways in accordance with State and Federal traffic regulations. Without this product roadways would not be properly marked, resulting in dangerous motoring and pedestrian conditions.
ALTERNATIVES
N/A
PRIOR BOARD ACTION
03/21/2017 Legistar 17-0237, Bid award
03/24/2020 Legistar 20-0304, Bid award
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Chief Administrative Office, Procurement and Contracts Division issued the Invitation to Bid.
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
Funding is allocated and available in the adopted Fiscal Year 2022-23 Department of Transportation's budget. Typically, road marking paint material is funded by the Road Fund for routine road maintenance purposes. Occasionally, supplies are required for maintenance work funded by alternate sources, such as Tribe funds. Future year budget proposals will include funding from the appropriate sources for purchases under the remaining term of the purchase order contract for Board consideration.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Good Governance, Infrastructure
CONTACT
Rafael Martinez, Director, Department of Transportation
Michele Weimer, Procurement and Contracts Manager