Title
Community Development Services, Administration and Finance Division, recommending the Board approve and authorize the Chair to sign a budget transfer adjusting the budget for Fiscal Year 2018/19 to include funding that was originally approved for Fiscal Year 2017/2018 related to the Crack Seal, Joint Seal & Mark Runway, Taxiways, Aprons & T-Hangar Taxilanes; Change Runway End ID Project at the Georgetown Airport, PW 17-31164, CIP 93527. (4/5 vote required)
FUNDING: Federal Aviation Administration Grant Funds (Federal).
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DISCUSSION / BACKGROUND
Budgeted appropriations for Airports need to be increased by $243,500 to provide funds for payment owed to Maxwell Asphalt, Inc. for construction, and C&S Engineers, Inc. for construction administration and observation, for work performed to complete the Crack Seal, Joint Seal & Mark Runway, Taxiways, Aprons & T-Hangar Taxilanes; Change Runway End ID Project (Project) at the Georgetown Airport. Construction of the Project was originally anticipated to be substantially completed in FY 2017/18, with some remaining work in FY 2018/19; however, construction did not begin until summer 2018 and was completed in fall 2018. Funds for the majority of the construction phase of the Project were included in the approved budget for FY 2017/18, with the remaining minimal funds included in the approved budget for FY 2018/19. With the Project schedule changes, all of the construction phase funds were expended in FY 2018/19, rather than FY 2017/18.
The Project included a crack seal, joint seal, sealcoat and re-striping of the runway, parallel and connector taxiways, apron areas, and T-hangar taxilanes. In addition, based on the Georgetown Airport Layout Plan Narrative Update, the magnetic declination of the runway changed so the runway number identifiers were changed accordingly. The construction of the crack seal and paint striping improvements addressed and mitigated existing asphalt cracks, which, without intervention, would have allowed for further pavement deterioration. The updating of the airfield markings improves pilot wayfinding and airfield safety.
ALTERNATIVES
The Board may elect not to approve the budget transfer as proposed, although proper accounting for operating activity would be jeopardized and payment.
PRIOR BOARD ACTION
On July 25, 2017 (File # 17-0730, Ver. 1, Item 15), the Board adopted and approved the Project Plans and Specifications and authorized advertisement for construction bids.
On September 12, 2017 (File # 17-0730, Ver. 2, Item 10), the Board Awarded the Construction Contract to Maxwell Asphalt, Inc.; approved the construction contract and authorized the Chair to sign it; authorized the Chief Administrative Officer (CAO) to sign an Escrow Agreement, if one was requested by the Contractor; accepted and approved grants from the Federal Aviation Administration (FAA) and the California Department of Transportation, Aeronautics Division (if successful), and authorized the CAO to execute all associated documents.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
NA
CAO RECOMMENDATION / COMMENTS
It is recommended that the Board approve this item.
FINANCIAL IMPACT
This Project was included in the Community Development Services, Administration and Finance Division (CDS) 2017 CIP with a construction phase budget of $650,000. The Project’s construction phase came in under budget, and the total cost is $293,888.92, which includes $229,996.92 for construction, $54,365 for construction administration and observation, and $9,527 for miscellaneous County administrative costs. The FAA does not dispense grant funds until contractors have been paid. CDS will submit a reimbursement request to the FAA once the payments to Maxwell Asphalt, Inc. and C&S Engineers, Inc. have been completed.
CLERK OF THE BOARD FOLLOW UP ACTIONS
The Clerk of the Board will obtain the Chair’s signature on the original budget transfer and will forward the budget transfer to the Auditor/Controller for processing.
STRATEGIC PLAN COMPONENT
Infrastructure.
CONTACT
Creighton Avila, Deputy Chief Administrative Officer