Title
Library Department recommending the Board:
1) Accept an award of $15,000 in grant funds from the California State Library for the purchase of equipment and construction costs at the Georgetown Library for the California Public Library Broadband Project;
2) Authorize the Chair to sign Request for Payment requesting the full amount of the grant, as administered by the Southern California Library Cooperative; and
3) Approve and authorize the Chair to sign the attached Budget Transfer appropriating a total of $15,000 in grant funds and associated expenses. (4/5 vote required)
FUNDING: State Grant.
Body
DEPARTMENT RECOMMENDATION
Library Department recommending the Board accept the grant for $15,000 from the California State Library to purchase a power supply, to pay the Corporation for Education Network Initiatives in California (CENIC) fee for router, and for costs associated with converting a closet into a computer room at the Georgetown Library.
DISCUSSION / BACKGROUND
On February 23, 2016, the Board approved Agreement #345-S1611 with Califa Group to connect all six libraries to the education network CalREN, managed by CENIC as part of the state-subsidized, high-speed broadband program entitled the California Public Library Broadband Project.
On May 17, 2016, the Board accepted a $30,000 grant from the State Library for networking equipment and approved Agreement # 468-F1611 with Southern California Library Cooperative for the purchase of Cisco routers and firewalls. The actual cost of the equipment was $35,389, and the Library reported that the additional cost would be absorbed by one-time salary savings.
On October 25, 2016, the Board approved Amendment I to Agreement 345-S1611 with Califa Group to provide a no cost circuit at the Placerville Library and to drop the Georgetown circuit due to the withdrawal of the Comcast bid.
On November 15, 2016, the Board accepted a $60,000 grant award from the State Library to allow the Library to purchase racks, wire management, power protection, switches, and to pay the CENIC fee for routers at three libraries. The Board also accepted a $5,000 grant award from NorthNet Library System allowing the Library to offset the $5,389 charge for equipment that exceeded the $30,000 award in Agreement #468-F1611 with the Southern California Library Cooperative.
On February 28, 2017, the Board approved Amendment II to Agreement 345-S1611 with Califa Group, replacing Appendix #1A with Appendix #1B, to add the Georgetown Library back into the original agreement due to a new bid from AT&T.
ALTERNATIVES
Georgetown Library will continue their 6 Mb service from AT&T.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Library staff has worked closely with County Information Technologies to install circuits and equipment.
CAO RECOMMENDATION
Chief Administrative Office recommends approval of the Library Department’s recommendation.
FINANCIAL IMPACT
There is no change to Net County Cost.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1. Clerk of the Board to obtain the signature of the Chair on Request for Payment from Southern California Library Cooperative and Budget Transfer.
2. Clerk of the Board to return one (1) Request for Payment original to Department to deliver to contractor.
STRATEGIC PLAN COMPONENT
Healthy Communities
CONTACT
Jeanne Amos, Library Director x5546