Title
Chief Administrative Office recommending the Board approve and authorize the Chair to sign the 2020 El Dorado County Fair Association Budget in the amount of $1,323,075, as approved by the El Dorado County Fair Board of Directors at their December 4, 2019 Board Meeting.
FUNDING: 86% Fair Association Raised Funds, 12% County Transient Occupancy Tax Funds, 2% State Funding.
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DISCUSSION / BACKGROUND
At its March 29, 2005 meeting, the Board of Supervisors entered into an agreement with the El Dorado County Fair Association, Inc., a general non-profit corporation, for the continued management of the County Fair and Fairgrounds. The term of the agreement was for five years with an automatic five year renewal each year following the completion of the first five years ("rolling" five year renewal).
Section 16 of the Agreement requires the Fair Association obtain the Board of Supervisors approval of its annual budget, showing estimated revenues and proposed expenditures from all sources during the ensuing calendar year. The Chief Administrative Office notes that Section 16 of the Agreement requires the Fair Association to submit its budget to the State following approval by the Board of Supervisors.
On November 19, 2019, the Board approved $226,600 in one-time funding using Transient Occupancy Tax funds to go to the Fair Association. The funding is to be used for capital improvement projects on the County owned fairgrounds property. The 2020 budget includes $200,110 of this funding; $26,487 was budgeted in 2019.
ALTERNATIVES
The Board could choose not to approve the budget as presented.
PRIOR BOARD ACTION
9/12/17 Legistar Item 17-0490 v2, first amendment to the agreement between El Dorado County and the El Dorado County Fair Association
1/08/19 Legistar Item 18-1965 Approval of 2019 Fair Association Budget
8/13/19 Legistar Item 19-1155 Response to Grand Jury Report #18-06 directing the creation of an ad hoc committee.
8/27/19 Legistar Item 19-1240 Appoint two Board member to a Fair Ad Hoc Committee
11/19/19 Legistar Item 19-1601 Approval of one-time TOT funds to Fair Association for Capital Proejcts.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION
It is recommended that the Board approve this item.
FINANCIAL IMPACT
The 2020 El Dorado County Fair Budget represents total operating appropriations in the amount of $1,443,250 offset by $1,644,955 in revenue, and reflects a net gain before depreciation of $201,705 and a net loss of $143,302 after depreciation.
CLERK OF THE BOARD FOLLOW UP ACTIONS
Clerk of the Board to send a signed copy to the El Dorado County Fair Association.
CONTACT
Emma Owens, Management Analyst