Title
District Attorney's Office recommending the Board:
1) Make findings in accordance with Procurement Policy C-17, section 3.4.4 exempting the purchase of Taser stun gun products and services from competitive bidding for Purchase Contract 9949 because the procurement is utilizing a vendor that has a contract with another public agency, and the contract was awarded utilizing a competitive process substantially the same as that utilized by the County;
2) Approve and authorize the Purchasing Agent to accept and execute Axon Enterprise, Inc. Quote Q-719708-45959BC in the amount of $77,499.76;
3) Approve and authorize the Purchasing Agent to execute Master Services and Purchasing Agreement as incorporated within Purchase Contract 9949;
4) Authorize the Purchasing Agent to issue Purchase Contract 9949 with Axon Enterprise, Inc. for a period of five years, in an amount not to exceed $77,499.76; and
5) Authorize the Purchasing Agent to execute any future amendments to Purchase Contract 9949 that to do not alter the amount nor the term, contingent upon approval by County Counsel and Risk Management.
FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
The County has purchased Taser stun guns from Axon Enterprise, Inc. (Axon) since 2017 and has multiple established contracts with Axon. On December 14, 2021, with Legistar file 21-1661, the Board authorized the Purchasing Agent to issue purchase contract 6160 with Axon in the amount of $71,294.30 for the period of five years from the date of execution for the bundle purchase of Taser 7 stun guns, related products, and trainings. This agreement will expire on December 28, 2026. After this date, Axon has indicated that they will no longer support the Taser 7 platform, including repairs and replacement.
Being a current customer, Axon has provided the DA’s office with favorable pricing and a discount for the Taser 10 Basic Bundle, per the contingency that the new agreement is in place no later than December 2025 as industry rates will increase come January 2026. The DA's Office is requesting approval and execution of Purchase Contract 9949 for the purchase of Taser 10 Basic Bundle in the amount of $77,499.76 for the period of five years. Additionally, the department is requesting an exemption under Procurement Policy C-17, Section 3.4.4, based on the use of a piggy-back agreement available through OMNIA contract #3544-21-4615 for Bodyworn Cameras and Related Products and Services. Under the OMNIA not-to-exceed contract, the DA’s office is receiving pricing at a rate less than what is listed for the bundle ($61.25/ unit as compared to $72.27/ unit per the OMNIA contract).
The upgrade of the Taser 7 bundle to the Taser 10 bundle is an early upgrade taking advantage of the bundle pricing before the price increases take effect in January 2026. Upon approval and execution of Purchase Contract 9949, existing Purchase Contract 6160 will terminate and, consequently, the prorated balance for goods and services received for the final year 5 under Purchase Contract 6160 is included in the quote for Purchase Contract 9949.
ALTERNATIVES
Should the Board opt not to approve and execute Purchase Contract 9949, the District Attorney’s Office would no longer have fully operable taser equipment for Law Enforcement personnel after the 2026 calendar year and potentially incur higher industry costs when requesting a renewal for equipment at a later date.
PRIOR BOARD ACTION
12/14/2021 Legistar file 21-1661: The Board authorized the Purchasing Agent to issue purchase contract 6160 with Axon in the amount of $71,294.30 for the period of five years from the date of execution for the bundle purchase of Taser stun guns, related products, and trainings.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel
Procurement & Contracts
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
With the execution of Purchase Contract 9949, there is no change to Net County Cost for the first impacted fiscal year 2025-2026 of the 5-year period. The District Attorney’s Office has identified available funding within the current year adopted budget to offset the first year’s quoted cost of $22,831.99. Subsequent annual funding will be determined during budget development for each fiscal year.
CLERK OF THE BOARD FOLLOW UP ACTIONS
Upon approval, Clerk of the Board to return the following to the Chief Administrative Office Central Fiscal Division, attention Kelley Lawrie:
1) One executed copy of the Master Services and Purchasing Agreement (MSPA) incorporated within Purchase Contract 9949 on page fifteen (15).
2) One executed copy of Axon Quote Q-719708-45959BC.
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Vern Pierson, District Attorney