Title
Health and Human Services Agency recommending the Board:
1) Approve and authorize the Chair to sign Agreement for Services 4584 with The Center for Violence-Free Relationships, for the provision of therapeutic counseling and classes, in the amount of $200,000, for the term of three years from April 1, 2020 through March 31, 2023;
2) Make findings in accordance with County Ordinance 3.13.030 (C) that “due to the limited timeframes, temporary or occasional nature, or the schedule for the project or scope of work, the ongoing aggregate of work to be performed is not sufficient to warrant addition of permanent staff;” to provide the services outlined in the Agreement 4584 with The Center for Violence-Free Relationships; and
3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 4584, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.
FUNDING: Federal and Realignment: 28% Federal; 72% Social Services Realignment.
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DISCUSSION / BACKGROUND:
Pursuant to Welfare and Institutions Code Section 16501-16508, the Health and Human Services Agency (HHSA) Child Welfare Services Program (CWS) is required to provide services to promote family reunification for children and families. CWS serves clients in need of therapeutic counseling classes, and related services on an “as requested” basis. Such services are designed to promote the well-being of children by ensuring safety, achieving permanency, and strengthening families to successfully care for their children.
The County of El Dorado has contracted with The Center for Violence-Free Relationships (The Center) since 2005. The Center offers services to women, men, teens, and children on the West Slope who are survivors of domestic violence and sexual assault, as well as programs for those needing to overcome patterns of abusive behavior and learn to navigate conflict more effectively. With a focus on intergenerational transmission of interpersonal violence in our community, The Center targets eliminating recidivism in the local population. Under the direction of a licensed clinical social worker, their services are provided by certified case managers.
This renewal Agreement with The Center has a maximum obligation of $200,000, and is for a three year term from April 1, 2020 through March 31, 2023.
In accordance with Board of Supervisors Procurement Policy C-17, Section 7.11, the contractor selection process for service contracts in excess of $100,000 must include a review of the scope of services and contractor’s professional qualifications by a group of individuals (including at least one representative from outside the department requesting the services) qualified to judge the contractor’s ability to perform the services. HHSA has documentation on file that such a review was performed for Agreement 4584 with The Center for Violence-Free Relationships.
ALTERNATIVES:
Should the Board decline to approve this recommendation, HHSA would continue to provide services through existing contracts; however, it could result in difficulty meeting the needs of the community, and may disrupt continuity of care for clients currently receiving services from this vendor.
PRIOR BOARD ACTION:
01/23/18, 17-1270, The Center for Violence-Free Relationships (Therapeutic Counseling) 401-S1710
OTHER DEPARTMENT / AGENCY INVOLVEMENT:
Approved by County Counsel, Human Resources, and Risk Management.
CAO RECOMMENDATION:
It is recommended that the Board approve this item.
FINANCIAL IMPACT:
There is no Net County Cost associated with this Agenda item. Sufficient appropriations were included in the fiscal year 2019-2020 budget, and will be included in future budgets for the term of the Agreement.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) Clerk of the Board to obtain signature of Chair on two (2) original Agreements for Services 4584.
2) Clerk of the Board to return one (1) fully executed Agreement to HHSA Contracts Unit at 3057 Briw Rd.
STRATEGIC PLAN COMPONENT:
County of El Dorado Strategic Plan Project - Healthy Communities; Improved health, well-being, and self-sufficiency of El Dorado County communities, residents, and visitors.
CONTACT
Don Semon, Director