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Sheriff's Office recommending the Board approve and authorize the Chair to sign Amendment III to Agreement 3604 with G & O Body Shop Inc. (G & O) to amend Article III, Compensation for Services, to include a disposal fee of $1,100 for hauling large trailers and recreational vehicles on the Western Slope, and update the change in business structure from G & O Body Shop Inc to G & O Towing Inc.
FUNDING: Partial General Fund and partial California State Controller’s Office pass through of Department of Motor Vehicles fees collected for the Abandoned Vehicles Abatement Joint Powers Authority.
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DISCUSSION / BACKGROUND
Agreement #3604 and Amendment I with G & O were not brought to your Board for approval in the past due to them being within the Purchasing Agent’s signatory authority. However, Amendment II which sought to increase the Term to five and one-half years, and Compensation from $72,000 to $220,000 was brought to your Board for approval on June 22, 2021.
G & O recently contacted the Sheriff's Office stating they were having problems disposing of large, abated vehicles such as trailers and recreational vehicles due to there being a surplus of such vehicles already waiting to be disposed. The alternative suggested by G & O is that they rent a dumpster, equipment, and manpower to dispose of these vehicles in their own yard. The cost of such an operation would be an additional $1,100 for disposal of the towed vehicle. This action is requested to include the additional disposal charge per vehicle, and not increase the not-to-exceed amount of the contract.
Additionally, on September 1, 2021, G & O Body Shop Inc. registered a separate business entity specifically for towing services with the California Secretary of State's Office. This necessitated an Amendment to change the business entity information in the original Agreement #3604.
Since 1992, and pursuant to Vehicle Code Section 22710, the County and the Cities of Placerville and South Lake Tahoe have entered into a service authority for the abatement of abandoned vehicles through an Abandoned Vehicle Abatement Joint Powers Authority (AVA JPA) which receives passthrough revenue from the California State Controller’s Office. This revenue is derived from a $1 Department of Motor Vehicle (DMV) fee imposed on registered vehicles within the County and City jurisdictions. The AVA JPA member share of this revenue is proportionate to the number of vehicles abated within their jurisdiction and is used to off-set abatement costs.
The funding for this rate increase is partly from the General Fund and partly from the AVA JPA Program revenue received from the California State Controller’s Office. The need for partial General Funding is because since 2017 the AVAJPA has been suspended from the program due to an excess of unspent revenue in prior years. The suspension will be lifted in May 2022.
ALTERNATIVES
N/A
PRIOR BOARD ACTION
Legistar # 21-0927, June 22, 2021.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel reviewed and approved Amendment III.
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
No change to Net County Cost. The costs are budgeted in Sheriff's Office annual operational budgets.
CLERK OF THE BOARD FOLLOW UP ACTIONS
Please forward one fully executed agreement to the Sheriff's Office for distribution.
STRATEGIC PLAN COMPONENT
Public Safety.
CONTACT
Undersheriff Bryan Golmitz