Title
Department of Transportation recommending the Board consider the following pertaining to the Merrychase and Country Club Drive - Sidewalks, Class II/III Bikepath and Silva Valley Parkway/Harvard Way Intersection Improvements, CIP 72312/36105025 and CIP 72378/36105036, Contract 4546:
1) Approve and adopt the Plans and Contract Documents and authorize the Chair to sign the Plans; and
2) Authorize advertisement for construction bids.
FUNDING: Congestion Mitigation and Air Quality (45%) and Urban Surface Transportation Block Grant Program (55%), as approved by the El Dorado County Transportation Commission on February 4, 2021. (Federal Funds)
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DISCUSSION / BACKGROUND
Merrychase and Country Club Drive - Sidewalks, Class II/III Bikepath and Silva Valley Parkway/Harvard Way Intersection Improvements (Project) will provide Americans with Disabilities Act (ADA) improvements at both Project sites to address locations identified in the County ADA Transition Plan that need updating to current ADA standards. The Merrychase and Country Club Drive site will also construct improvements to sidewalks, cross walks, and add Class II/III bike lanes at various locations. Specific measures include addition of approximately 2,100 linear feet of new sidewalk, installation of 2.1 miles of Class II/III bike lanes, a new crosswalk, and new solar powered flashing beacons, as well as the ADA curb ramp improvements. The Silva Valley Parkway/Harvard Way Intersection site will construct intersection improvements to enhance public safety, traffic flows, reduce congestion, and improve air quality. Specific measures include increasing the length of the northbound turn pocket, adding a southbound through and bike lane, optimizing signal timing, and installing new pedestrian and bicycle detection systems, as well as the ADA curb ramp improvements. The Project duration is 80 working days and is anticipated to be completed within the 2021 construction season while the nearby schools are out of session.
Due to federal funding, both California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) compliance are required. CEQA Notice of Exemptions were filed for Merrychase on April 9, 2018, and filed on February 11, 2019 for Silva Valley. California Department of Transportation (Caltrans) NEPAs for Categorical Exemption/Categorical Exclusion Determination were issued on May 31, 2018 and February 13, 2020, respectively. No environmental permits were required for either Project location.
All required right of way has been acquired for the Project.
There are no utility conflicts or agreements for the Project.
The Department of Transportation (Transportation) has received federal funding authorization (E-76) for the construction phase activities for both locations.
The Contract Documents include all required federal provisions and incorporate the current Caltrans Disadvantaged Business Enterprise (DBE) requirements. The DBE goal is 15%.
ALTERNATIVES
1) The Board could choose to not approve the Contract Documents. Transportation will make any changes requested by the Board and return at a later date.
2) The Board could choose to not authorize advertisement for construction bids. Transportation will make any changes requested by the Board and return at a later date.
PRIOR BOARD ACTION
The Project is budgeted in Transportation’s 2020 CIP, which was approved by the Board on June 9, 2020, Legistar 20-0675, Item 54.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel and Risk Management have reviewed and approved the Plans and Contract Documents.
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
The total estimated cost for the Project’s construction is $2,419,000, which includes construction items of work, construction management, inspection, materials testing, and contingencies for both Project locations (Merrychase and Country Club Drive is estimated to cost $1,215,000 for construction and Silva Valley Parkway/Harvard Way is estimated to cost $1,204,000 for construction). Cost estimates and funding sources have been revised since the approval of Transportation’s 2020 CIP. On February 4, 2021, the EDCTC approved additional STBGP funding for both projects. The Merrychase and Country Club Drive Project received $562,000 and $613,350 was added to the Silva Valley Parkway/Harvard Way Project. These updated costs and funding sources will be reflected in the upcoming 2021 CIP in June.
There is no financial impact or change to Net County Cost associated with this item. The Board will not obligate the County with the current requested action. The obligation will result from the subsequent action of awarding the bid.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk will obtain the Chair's signature on the construction Plans for the Project.
2) The Clerk will forward the original signed Plan set to Transportation, Fairlane Engineering, attention Matt Smeltzer.
TRANSPORTATION FOLLOW UP ACTIONS
Transportation will advertise the Project for bid proposals and return to the Board with recommendations for award at a later date.
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
Rafael Martinez, Director
Department of Transportation