Title
Chief Administrative Office, Facilities Division, recommending the Board:
1) Authorize the Purchasing Agent to sign Agreement for Services 7602 with Lionakis for a not-to-exceed amount of $694,210, for a term of two years, to provide architectural design services as related to the tenant improvements required to relocate the Juvenile Court to Building C;
2) Make findings pursuant to Article II, Section 210b(6) of the El Dorado County Charter that the ongoing aggregate of the work performed under this Agreement is not sufficient to warrant the addition of permanent staff; and
3) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement for Services 7602, excluding term extensions and increases to the not-to-exceed amount, contingent upon approval by County Counsel and Risk Management.
FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
On September 20, 2022, with Legistar Item 22-1693, the Board decided to utilize the dormant juvenile hall located at 299 Fair Lane as a temporary Navigation Center until a permanent one can be constructed. Once the permanent Navigation Center is completed the 299 Fair Lane facility is anticipated to be renovated into the Psychiatric Health Facility (PHF) currently located at 935 Spring Street. These factors require the County to work with the Superior Court to relocate the juvenile court to Building C in the space currently occupied by the Registrar of Voters. The Registrar of Voters shall be relocated to the recently acquired property located at 3883 Ponderosa Road in Shingle Springs.
The Facilities Division selected Lionakis from a Request for Qualifications list as the firm best suited to provide the required expertise and value for this project. Services under this proposed contract consist of a tenant improvement on the ground floor of County Administration Building C to house a new Juvenile Court that will be eight thousand four hundred twenty-one (8,421) square feet to include a new courtroom, new judge’s chambers with associated bathroom and office/witness/waiting area, new conference holding and vestibule, a new holding toilet, new large conference/jury room, new waiting room, new processing and file area (with high density storage), new clerk and break area with offices, new Court Information Technology (IT) area and office, a new administrative court space, and new security/checkpoint. The building is to remain operational during the design and construction phases.
Should the Board approve, Agreement for Services 7602 shall be executed for a not-to-exceed amount of $694,210 and for a term of two years. It is further recommended the Board make findings pursuant to Article II, Section 210b(6) of the El Dorado County Charter that the ongoing aggregate of the work performed under this Agreement is not sufficient to warrant the addition of permanent staff.
ALTERNATIVES
Architectural design services are a required element for a tenant improvement of this magnitude. Should the Board decline, the Division shall seek a different consultant to perform the services.
PRIOR BOARD ACTION
09/20/2022 Legistar Item 22-1693 - The Board directed staff to implement a temporary Navigation Center at 299 Fair Lane as quickly as possible after December 15, 2022.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel, Human Resources, Risk Management
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
This has been budgeted for in the Accumulative Capital Outlay Fiscal Year 2022-23 Workplan and will be included in subsequent Fiscal Years. The budget includes a total cost of $5,370,000. This cost is an estimate. Final costs will not be known until bids are received. The $694,210 is part of the total $5,370,000 budget.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
Chuck Harrell
Facilities Division Manager