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Department of Transportation recommending the Board approve and authorize the Chair to sign a Budget Transfer adjusting appropriations for the Fiscal Year 2023-24 budget related to two (2) Capital Improvement Program (CIP) projects: the Pony Express Trail Bicycle, Pedestrian and ADA Improvements Project, CIP Number 36109010, and the US 50 / Ponderosa Road Interchange - Durock Road Realignment Project, CIP Number 36104008. (4/5 vote required)
FUNDING: Shingle Springs Band of Miwok Indians Intergovernmental Agreement /Traffic Impact Fees Highway 50 and Silva Valley Interchange.
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DISCUSSION / BACKGROUND
On October 10, 2023 (Legistar 23-1633, Item 25), the Board approved the use of $523,593 in Shingle Springs Band of Miwok Indians Intergovernmental Agreement (Tribe) Funds for the construction of the Pony Express Trail Bicycle, Pedestrian and ADA Improvements Project, Capital Improvement Program (CIP) Number 36109010 (Project). The Department of Transportation (Transportation) anticipates needing $329,202 in Fiscal Year (FY) 2023-24, with the remainder being utilized in FY 2024-25. This use of Tribe funds was not included in the adopted budget, so a budget transfer is needed to increase appropriations in operating transfers out and decrease contingency in the Tribe special revenue fund (SRF).
At the close of FY 2022-23, $52,294 was transferred from the SRF for Traffic Impact Fee (TIF) Silva Valley Interchange (SVI) to the Capital Improvements account for the US 50 / Ponderosa Road Interchange - Durock Road Realignment Project, CIP Number 36104008. The funds should have been transferred from the TIF Highway 50 SRF. The error will be corrected in FY 2023-24 but was not included in the FY 2023-24 Adopted Budget. The requested budget transfer will increase appropriations for operating transfers out by $52,294 in the TIF Highway 50 SRF and decrease contingency by the same amount, with offsetting changes to the Capital Improvements Org and the TIF SVI SRF in the same amount. Project costs are not being increased; this transfer is to account for the revenue correction.
ALTERNATIVES
The Board could choose not to approve the budget transfer. This would result in a shortfall of reimbursement for the Project and Transportation would not have sufficient appropriations to process transfers to reimburse Road Fund for project expenses approved in the 2023 CIP Book for the related SRFs.
PRIOR BOARD ACTION
See Discussion/Background Section above.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Chief Administrative Office, Community Development Finance and Administration
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
There is no change to Net County Cost as a result of this action. The budget transfer will establish sufficient appropriations for the Road Fund to be reimbursed for Project expenses of $329,202, and to reimburse $52,294 to TIF SVI.
CLERK OF THE BOARD FOLLOW UP ACTIONS
The Clerk of the Board will obtain the Chair's signature on the original budget transfer and will forward the budget transfer to the Auditor/Controller for processing.
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
Rafael Martinez, Director
Department of Transportation