Title
Department of Transportation recommending the Board approve and authorize the Chair to sign a budget transfer adjusting the budget for Fiscal Year 2024-25 to accommodate revised Capital Improvement Program project budgets and increased expenses due to reallocation of previously unused funding for previously approved projects in 2024 (see discussion/background for a detailed list of projects). The budget transfer will increase operating transfers out by $1,779,409, offset by decreases to contingency, and increase operating transfers in by $1,779,409, offset by increases to professional services. (4/5 Vote Required)
FUNDING: Traffic Impact Fees - Highway 50 Funds, Tribe Funds, Regional Surface Transportation Program Advance Match Funds, Sacramento Municipal Utility District Upper American River Project Cooperative Agreement Funds, American Rescue Plan Act Funds, Traffic Impact Fees Zones 1-7 Funds, Traffic Impact Fees Zones C (Federal and Local Funds - see discussion/background for project funding detail).
Body
DISCUSSION / BACKGROUND
On June 18, 2024, Item 25, Legistar 24-0838, the Board adopted the 2024 Capital Improvement Program (CIP). The CIP is the long-range plan for all Department of Transportation (Transportation) individual capital improvement projects, including cost estimates, schedules, and funding sources. It provides strategic direction for capital projects over a current year, 5-, 10- and 20-year horizon. The CIP is used as a planning tool and is updated annually as new information becomes available regarding Board priorities, funding sources, project cost estimates, and timing. During the year, changes to the projects in the CIP are inevitable due to inflation, scope changes, and the programming of new funding.
Several projects had changes to their schedules since the adoption of the 2024 CIP. As a result, work planned for Fiscal Year (FY) 2023-24 has been postponed to FY 2024-25. This Board item requests to resolve this by shifting the funding originally allocated in FY 2023-24 to FY 2024-25.
This will result in no overall expenses or revenue increases across the full lifetime of these projects.
1) Increase Traffic Impact Fee (TIF) Highway 50 Funds $317,525 for US 50 / Ponderosa Road Interchange - Durock Road Realignment Project, CIP 36104008, $325,096 for US 50 / Ponderosa Road Interchange Phase 1A - North Shingle Road Realignment, CIP 36104009, $2,000 for US 50 / Ponderosa Road / South Shingle Road Interchange Improvements, CIP 36104010.
2) Increase Tribe Funds $50,000 for Intersection Safety/Pedestrian Safety Improvement - Oriental, Church, Racquet, & Pleasant Valley, CIP 36105061, $172,656 for Ponderosa Road Bicycle and Pedestrian Improvements, CIP 36109009, $26,282 for Pollock Pines - Pony Express Trail Bicycle, Pedestrian, and ADA Improvements, CIP 36109010.
3) Increase RSTP - Match funds $101,032 for Intersection Safety/Pedestrian Safety Improvement - Oriental, Church, Racquet, & Pleasant Valley, CIP 36105061, $55,155 for Intersection Safety/Sight Triangle Improvement, CIP 36105062, $18,341 for Bass Lake Road and Bridlewood Roundabout, CIP 36105079, $7,500 for Guardrail Replacement - Various Locations (Mt Aukum Rd, Cameron Park Dr, Bass Lake Rd, Salmon Falls Rd) CIP 36105081
4) Increase SMUD Upper American River Project Cooperative Agreement Funds $293,822 for Ice House Rd Pavement Rehab - Ph 2, CIP 36105023.
5) Increase ARPA $290,000 for South Upper Truckee Erosion Control Project, CIP 36107013.
Additionally, we are requesting approval and authorization to increase $28,942 in TIF Zones 1-7 Funds and $91,058 in TIF Zone C Funds due to an increase in planning and environmental expenses for FY 2024-25 for the TIF Program. The overall TIF Program expenses across the life of the project will not be increasing, and this is offset with money already readily available for expenses that occur.
The funding increases will be offset by decreases in the contingency budget for each funding source. The budget for expenditures in Professional Services will increase in order to complete the work.
ALTERNATIVES
The Board could choose not to approve the budget transfer to accommodate the revised project budgets; however, this may delay work on the projects and increase Road Fund costs due to insufficient appropriations to transfer funding.
PRIOR BOARD ACTION
See Discussion / Background Section.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
El Dorado County Transportation Commission, Caltrans, the Chief Administrative Office, and the Community Development Services Administration and Finance Division.
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
There is no net County cost associated with this item. Funding for projects in the 2024 CIP Book comes from various Federal, State, and Local funding sources for Transportation projects. Approval of this item would update the listed projects to reflect a programming allocation of FY 2024-25 CIP budget.
CLERK OF THE BOARD FOLLOW UP ACTIONS
The Clerk of the Board will obtain the Chair’s signature on the original budget transfer and will forward the budget transfer to the Auditor/Controller for processing.
STRATEGIC PLAN COMPONENT
Priority: Enhance communication about funding and resources for facilities- related capital improvement plan (CIP)
Action Item: Provide a project cost update, project prioritization and funding needs to the Board of Supervisors
CONTACT
Rafael Martinez, Director
Department of Transportation