Title
Community Development Agency, Transportation Division, recommending the Board adopt Resolution 021-2015 to authorize the Community Development Agency Director, or designee, the delegated authority to execute a Reimbursable Agreement for Federal Lands Access Program Funding for project scoping, commitment to provide local matching funds, and maintenance of the road for 20 years for the Omo Ranch Road Pavement Rehabilitation Project.
FUNDING: Road Fund and Federal Highway Administration's Federal Lands Access Program Funds. (Federal Funds)
Body
BUDGET SUMMARY: |
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Total Estimated Cost
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$ 4,099,000 |
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Budget - Current FY
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$ 0 |
Budget - Future FY
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$ 540,979(1) |
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New Funding
. |
$ 3,558,021(2) |
Savings
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Other
|
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Total Funding Available
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$ 4,099,000 |
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Change To Net County Cost
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$ 0 |
Fiscal Impact/Change to Net County Cost
(1) Road Funds to provide an estimated total of $540,979 made up of the following:
a. Up to $10,000 estimated cost of the Reimbursable Agreement which is a commitment of payment for the Omo Ranch Road Pavement Rehabilitation Project (Project) scoping, schedule, and budget; and
b. $460,979 in funding for the County's non-federal match requirement of 11.47% for the proposed Project; and
c. $70,000 for County staff oversight and construction management.
(2) The amount of $3,558,021 will be new funding from the Federal Highway Administration's (FHWA) Federal Lands Access Program (FLAP) grant funding.
The Community Development Agency, Transportation Division (Transportation) will include these costs in future budgets of the Capital Improvement Program, subject to grant awarding.
There is no change to Net County Cost associated with this item.
Background
Transportation is preparing a grant application to request federal funding of the FHWA's Central Federal Lands Highway Division's (CFLHD) FLAP to support the proposed Project. This Project has been chosen by Transportation because of its connection and access to the Eldorado National Forest and its critical link for forest management and fire protection of this forest. Part of the application process is to enter into a Reimbursable Agreement should the Project be selected by the California's Programming Decisions Committee for the FLAP short-list. The Reimbursable Agreement is required within 15 days of the short-list notification, costs up to an estimated amount of $10,000, and will provide a more accurate scoping, schedule, and budget for the Project.
The FLAP has a minimum non-federal match requirement of 11.47% and requires that all non-state applicants submit a resolution approved by the applicant's governing board demonstrating that applicants are authorized to execute grant agreements on behalf of the local agency. In 2014, the CFLHD revised their grant application requirements requiring resolutions to include the following:
a. Certification that governing body will provide sufficient maintenance funding for a period of 20 years or the life of constructed facility, whichever is greater;
b. Commitment that governing body will endorse that funds will be made available, and identify timing of availability; and
c. Delegated authority to applicant to authorize execution of maximum $10,000 Reimbursable Agreement within 15 days of project short-list notification.
Omo Ranch Road is currently a County maintained road and is managed by Transportation's Maintenance and Operations Unit (Unit). Staff from this Unit will continue to maintain this road. Transportation Engineering staff will provide Project oversight and construction management through completion of the Project. These costs are estimated at $70,000 for staff labor.
The resolutions must be submitted by the grant application deadline, January 30, 2015.
Reason for Recommendation
Transportation recommends that the Board adopt this resolution that authorizes the Community Development Agency Director, or Designee, the delegated authority to execute a reimbursable agreement for FLAP funding as required by the CFLHD as a condition to complete the FLAP grant application to support the proposed Project.
Following Board approval, Transportation will attach the resolution to the FLAP grant application.
Clerk of the Board Follow Up Actions
1) The Clerk of the Board will obtain the Chair's signature on the original resolution.
2) The Clerk of the Board will forward a copy of the executed resolution to Transportation.
Contact
Bard R. Lower, Transportation Division Director
Community Development Agency
Concurrences
County Counsel