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Chief Administrative Office, Emergency Medical Services and Emergency Preparedness and Response Division, recommending the Board approve and authorize the Purchasing Agent to sign Agreement 4583 with Richardson & Company, LLP, for financial auditing services for County’s ambulance services providers, with a not to exceed amount of $154,055 and expiration of June 30, 2024.
FUNDING: County Service Areas 3 and 7.
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DISCUSSION / BACKGROUND
The County currently contracts with two Joint Powers Authorities (JPAs) for the provision of ambulance services within the County. The El Dorado County Emergency Services Authority (EDCESA) provides services in the West Slope, and the California Tahoe Emergency Services Operations Authority (Cal Tahoe) provides services in the Tahoe Basin, excluding the West Shore area.
The County is responsible for performing or obtaining annual financial audits of the JPAs. A Request for Proposals (17-918-022) was completed in 2017 to select an audit provider, and Agreement 059-S1811 was executed with Richardson & Company, LLP for services through Fiscal Year 2017-18, expiring June 30, 2020.
The term of the recommended contract includes two (2) years for auditing services for Cal Tahoe and five (5) years of auditing services for EDCESA, providing for financial auditing services for the remainder of the current ambulance services contracts. The West Slope contract with EDCESA terminates June 12, 2023. The Tahoe Basin contract with Cal Tahoe terminates August 31, 2021.
ALTERNATIVES
The Board could choose to not utilize Richardson & Company, LLC for the annual audits of the ambulance JPAs, and procure other services or require that the JPAs procure financial audits separate from the County.
PRIOR BOARD ACTION
On April 18, 2017, the Board of Supervisors awarded the RFP to Richardson & Company, LLC and authorized the Purchasing Agent to execute an agreement for services. (17-0363, #12)
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Procurement & Contracts
County Counsel
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
The annual financial audits of the JPAs are funded by County Service Areas #3 and #7. These County Service Areas were established to provide and fund ambulance services, and are funded by primarily by ambulance fees, special taxes and assessments, and property taxes.
The recommended contract has a Not To Exceed amount of $154,055, for services as indicated below:
FISCAL YEAR ENDING CAL TAHOE EDCESA
JUNE 30, 2019 $11,100 $ 22,200
JUNE 30, 2020 $11,370 $ 22,730
JUNE 30, 2021 $ 23,300
JUNE 30, 2022 $ 23,880
JUNE 30, 2023 $ 24,475
TOTAL ANNUAL AUDITS $22,470 $116,585
Contract Not to Exceed Amount
Cal Tahoe $ 22,470
EDCESA $116,585
As Needed Services $ 15,000
NOT TO EXCEED $154,055
This contract has no General Fund impact.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Good Governance
CONTACT
Sue Hennike, Deputy Chief Administrative Officer