Title
Chief Administrative Office, Facilities Division, recommending the Board consider the following:
1) Authorize the Purchasing Agent to sign Amendment I to Agreement for Services 6044 with W.W. Grainger to increase compensation by $6,608 for an amended not-to-exceed amount of $146,554 to provide facility condition assessment services and include four additional facilities in South Lake Tahoe; and
2) Make findings pursuant to Article II, Section 210b (6) of the El Dorado County Charter that specialty skills and qualifications not expressly identified in classifications are involved in the performance of the work under Agreement for Services 6044.
FUNDING: Accumulative Capital Outlay Fund.
Body
DISCUSSION / BACKGROUND
On December 7, 2021 the Board approved Agreement for Services 6044 with W.W. Grainger in an amount not-to-exceed $139,946 for a one year term to provide facility condition assessment services. This allows the Division to gain a current assessment with updated economic and construction estimating data which is critical to budget development and planning. Additionally, this data will be imported into a new asset management software system. This new software will manage all the Division’s maintenance and construction workflow and starting with current data is very beneficial.
During this Board meeting of December 7, 2021, the Board requested four additional facilities be added to the assessment locations list. Those are as follows:
3050 Lake Tahoe Blvd., South Lake Tahoe (Senior Center)
3051 Lake Tahoe Blvd., South Lake Tahoe (History Museum)
3062 Lake Tahoe Blvd., South Lake Tahoe (Tahoe Art League)
3066 Lake Tahoe Blvd., South Lake Tahoe (Ambulance Services)
Amendment I allows for the inclusion of these locations and increases compensation by $6,608 for an amended not-to-exceed of $146,554. The Project Schedule/Fee exhibit and Work Locations exhibit have been modified respectively with no other changes to the agreement.
This work is very short term in nature and it is further recommended the Board make findings pursuant to Article II, Section 210b (6) of the El Dorado County Charter that specialty skills and qualifications not expressly identified in classifications are involved in the performance of the work under this agreement.
ALTERNATIVES
The Board could decline this amendment and the four locations in South Lake Tahoe will not be assessed.
PRIOR BOARD ACTION
December 7, 2021; Legistar File No. 21-1492; Item No. 11: Approval of Agreement for Services No. 6044 with W.W. Grainger in an amount not-to-exceed $139,946 for a one year term to provide facility condition assessment services.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
Funding is included in the FY 2021-22 CAO Facilities Maintenance and Accumulative Capital Outlay budget. There is no change to Net County Cost.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
Russ Fackrell
Facilities Division Manager