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Health and Human Services Agency recommending the Board:
1) Approve and authorize the Chair to sign Amendment 1 to Agreement for Services 16 (006-S1811) with New Morning Youth and Family Services, Inc. for the provision of Parenting Skills Project, extending the term one year for a total term from July 1, 2017 through June 30, 2020, and increasing the maximum obligation by $50,000 for a new maximum contractual obligation of $150,000;
2) Make findings in accordance with County Ordinance 3.13.030 that it is more economical and feasible to contract with New Morning Youth and Family Services, Inc. for services provided under this Agreement 16 (006-S1811) because the County does not possess the staff with the necessary skills and qualifications to perform the work; and
3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 16 (006-S1811), including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.
FUNDING: 100% State Funding - Mental Health Services Act.
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DISCUSSION / BACKGROUND:
In 2004, California voters passed Proposition 63, the Mental Health Services Act (MHSA), which designates funds to provide a broad continuum services, including community services and supports, prevention and early intervention services, capital facilities and technology, innovation projects, and workforce training. MHSA requires county mental health programs to develop Program and Expenditure Plans every three fiscal years On June 20, 2017, the Board approved El Dorado County’s MHSA Three-Year Program and Expenditure Plan covering fiscal years 2017-18 through 2019-20 (File ID: 17-0551, Agenda Item No. 33).
Prevention and Early Intervention (PEI) is one of the several components of the County’s MHSA Three-Year Plan that addresses the community’s mental health needs. Parenting Skills is a project of PEI, and to implement the project, the County contracts with New Morning Youth and Family Services, Inc. (New Morning) in Agreement #16.
This Agreement with New Morning is due to expire on June 30, 2019; however, the Parenting Skills project is being continued through the final fiscal year of the County’s MHSA Three-Year Plan. Therefore, Amendment 1 updates the scope of services language, increases the maximum obligation, and extends the term through June 30, 2020 to align with the end date of the current MHSA Three-Year Plan.
In accordance with Board of Supervisors Procurement Policy C-17, Section 7.11, the contractor selection process for service contracts in excess of $100,000 must include a review of the scope of services and contractor’s professional qualifications by a group of individuals (including at least one representative from outside the department requesting the services) qualified to judge the contractor’s ability to perform the services. The Health and Human Services Agency (HHSA) has documentation on file that such a review was performed for Agreement #16 with New Morning.
ALTERNATIVES:
Should the Board decline to approve this recommendation, HHSA would continue to provide the services through existing contracts, but HHSA’s ability to offer the specific services contained in this Agreement will be limited.
PRIOR BOARD ACTION:
1) 03/17/15, 15-0214, HHSA New Morning Youth and Family Services Agreement
2) 06/06/17, 17-0340, HHSA New Morning Agreement 006-S1811
3) 06/20/17, 17-0551, HHSA MHSA Plan
OTHER DEPARTMENT / AGENCY INVOLVEMENT:
Approved by County Counsel, Human Resource, Risk Management, and Procurement and Contracts.
CAO RECOMMENDATION:
It is recommended that the Board approve this item.
FINANCIAL IMPACT:
This Amendment will extend the existing Agreement, which continues to be funded with MHSA funding. There is no net County cost associated with this Amendment, and appropriate funds have been budgeted for fiscal year 2018-19 and will continue to be budgeted for the remainder of the Agreement.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) Clerk of the Board to obtain signature of Chair on two (2) original Amendments 1 to Agreements for Services #16 (006-S1811).
2) Clerk of the Board to return one (1) fully executed Amendment to the HHSA Contracts Unit at 3057 Briw Road.
STRATEGIC PLAN COMPONENT:
County Strategic Plan, Healthy Communities goal, Objective 1: “Protect against adverse outcomes among children, adults, and senior citizens.”
CONTACT
Don Semon, Director