Title
Information Technologies Department recommending the Board:
1) Authorize the use of competitively bid Agreement 23-6692-03 between Insight Public Sector, Inc. and Cobb County, Georgia, as the lead agency, for Adobe Sign Licenses; and
2) Approve and authorize the Purchasing Agent to issue a purchase order to reseller Insight Public Sector, Inc., under Agreement 23-66292-03 between Insight Public Sector, Inc. and Cobb County, in the amount of $106,148.67, for the renewal of Adobe Acrobat Enterprise Licenses for one year for the period of August 31, 2024, through August 30, 2025.
FUNDING: General Fund, with partial cost recovery in future years through the Countywide Cost Allocation Plan.
Body
DISCUSSION / BACKGROUND
The County Information Technologies (IT) Department has historically managed the Adobe Licenses for countywide use. In February 2024, IT migrated the Adobe Acrobat Pro, Adobe Acrobat, Adobe Creative Cloud, Adobe Illustrator, Adobe InDesign, and Adobe Dreamweaver licenses into the Adobe Enterprise License Term Agreement (ELTA) in place with the County's Adobe Sign accounts, which allowed for the streamlining of Countywide employee Adobe accounts, license assignments, and log-ins. With this account change to the established ELTA, IT did a partial-year renewal of the Adobe Enterprise licenses to co-term with the existing Adobe Sign licenses.
The current Adobe Enterprise licenses were renewed for the period of February 1, 2024, through August 30, 2024. The requested ELTA renewal for Adobe Enterprise licenses covers the full year of August 31, 2024, through August 30, 2025. As the number of department-requested licenses has continued to increase, the renewal for the coming year is over $100,000 and therefore requires Board approval. Adobe Acrobat allows users to view, print, share, and comment on PDF files. Adobe Pro also allows for the editing of text and images, redaction of sensitive information, web form creation, file organization and optimization, and the collection and tracking of legally binding electronic signatures.
This purchase uses competitively bid cooperative Agreement 23-6692-03 between Insight Public Sector, Inc. and Cobb County, Georgia as the lead agency, in the amount of $106,148.67.
ALTERNATIVES
The Board could choose to not approve this purchase and provide alternative direction.
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Procurement & Contracts and County Counsel.
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
Funding for this purchase is provided in the Information Technology's budget for Fiscal Year 2024-25.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Tonya Digiorno, Director of Information Technologies