Title
Supervisor Santiago recommending the Board consider the following for the District V budget:
1) Ratify the use of County pool vehicles during the period between July 1, 2010 and September 30, 2010 as well as the usage for the week of the CSAC conference from November 15, 2010 through November 19, 2010;
2) Approve a budget transfer decreasing the Clerk of the Board appropriations by $1,322.33 and increasing appropriations in the District V budget by $1,322.33 to fund the pool vehicle usage, gasoline and cell phone usage already incurred.
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Background
On June 9, 2010 the Board adopted district budgets of $215,000 per district. Though there were no funds allocated for services and supplies, it had been identified by the District Supervisor and the Department Head, that there was $4,050 available for District expenses due to a change in health benefit coverage. These funds were to be used to cover the use of the vehicle and the cell phone.
On September 21, 2010 the Board adopted the County Budget for Fiscal Year 2010-2011, the budget for each district was $193,500, a 10% reduction from the June budget. The result of the reduction no longer allowed for travel expenses for District V for Fiscal Year 2010/2011. The Supervisor stopped using the pool vehicle with the exception of travel for the CSAC conference which was approved by the Board on October 26, 2010. There is a small charge in January to adjust the pre-calculated mileage. The vehicle was returned to Placerville on January 5, 2011 by County staff.
The vehicle usage between June and September totals $1,047.12, November usage for the CSAC training was $ 65.12 with the January adjustment of $3.73. The total of these charges is $1,115.97.
The cell phone usage through September 22, 2010 includes invoice 08282010 for $105.99 and invoice 09282010 for $100.36 totaling $206.35. Noting District V Supervisor is currently paying the bills directly to AT&T.
Reason for Recommendations
1) To meet the requirements of Policy D-5 which requires advance approval for individual supervisor to use pool vehicles, the District V Supervisor is requesting the Board ratify her usage of County pool vehicles during the period between July 1, 2010 and September 30, 2010 as well as the usage for the week of the CSAC conference from November 15, 2010 through November 19, 2010; and
2) To allow the Auditor/Controller to post the expenditures to the District V budget, it is requested that the Board approve a budget transfer decreasing the Clerk of the Board budget by $1,322.33 and increasing appropriations in the District V budget by $1,322.33 to fund the pool vehicle usage, gasoline and cell phone.