Title
Human Services Department recommending the Board approve and authorize the Chair to sign Amendment II to Agreement for Services 510-S0811 with Progress House, Inc. for the provision of therapeutic counseling and other related services on an "as requested" basis during the term of February 29, 2008 through June 30, 2011, revising and clarifying the services provided and the corresponding rates for such services and adding current standard contract language, with no change to the total not-to-exceed compensation of $1,250,000.
FUNDING: 85% Federal/State Social Services allocations with 15% County match.
Body
BUDGET SUMMARY: |
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Contract History: |
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Original Agmnt (40 month term) |
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$600.000.00 |
Amendment I (no term change) |
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$650,000.00 |
Amendment II (no term or dollar change) |
$0.00 |
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Total Amended Contract |
$1,250,000.00 |
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Change To Net County Cost |
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$0.00 |
Fiscal Impact/Change to Net County Cost: No change. The Agreement is funded by the Federal/State Social Services allocation with required County match dollars met primarily with realignment resources. Funds were budgeted for FY 2007-08, FY 2008-09, FY 2009-10 and are included in the FY 2010-11 County Budget Request.
Background: Pursuant to Welfare and Institutions Code Sections 16501-16508, the El Dorado County Department of Human Services (DHS) is required to provide services that promote reunification of children and families in the County's Child Protective Services Program. Agreement for Services #510-S0811 was approved and executed by the Board on April 22, 2008 for the provision of these mandated services on an "as requested" basis. Amendment I to this Agreement increased the maximum compensation to accommodate increased demand for services and corresponding use of this vendor's services and was executed by the Board on October 13, 2009.
Reason for Recommendation: The provision of therapeutic counseling and other related services continues to prove to be a successful tool for promoting reunification of families served by the Department of Human Services Child Protective Services Program. Contracting out to local vendors continues to be the most efficient and cost effective method of delivering these services to eligible DHS clients. Services are accessed on an "as requested" basis and are provided in accordance with case plans authorized by the El Dorado County Superior Court system. Amendment II revises Article I Scope of Services to clarify services to be provided by this vendor and Article III Compensation for Services to include corresponding rates associated with these services. It also adds Article XXIX HIPAA Compliance, Article XXX Confidentiality and Information Security Provisions, Article XXXI Nondiscrimination and Article XXXII Lobbying Restrictions, which are standard provisions for current County contracts. Amendment II to Agreement for Services #510-S0811 will be effective upon execution, and the term remains February 29, 2008 through June 30, 2011, with no change to the total not-to-exceed compensation of $1,250,000 during the 40-month term.
Purchasing Agent Recommendations: The Purchasing Agent has reviewed the Department's request to amend its contract a second time with Progress House and has determined that it is more appropriate to do an amendment versus developing a new contract. The Department coordinated outside review of the Contractors' qualifications during the initial contract development process. The outside reviewer concurred that the Contractor is qualified and able to perform the needed services. The Purchasing Agent has determined that it is appropriate to dispense with a competitive selection process in order to continue with the needed services.
Action to be taken following Board approval:
1. Chair to sign two (2) originals of Amendment II to Agreement 510-S0811
2. Board Clerk to return one (1) original executed Amendment II to Human Services at 3057 Briw Road.
3. Department to distribute as appropriate.
Contact: Daniel Nielson, M.P.A. x7275
Concurrences: County Counsel, Risk Management, and Human Resources