Title
Department of Transportation recommending the Board approve and authorize the Chair to sign the Amendment to the Agreement between the El Dorado County Transportation Commission and County of El Dorado for Fiscal Year 2022-23 Surface Transportation Block Grant Program Exchange Funds (X23-6157(081)) to receive additional funding in the amount of $90,600.
FUNDING: Surface Transportation Block Grant Program Exchange Funds (X23-6157(081)).
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DISCUSSION / BACKGROUND
The Board approved Agreement X23-6157(081) (Agreement) with El Dorado County Transportation Commission (EDCTC) (Item 35, Legistar 23-1117) on June 27, 2023. The Agreement approved $670,721 in Surface Transportation Block Grant Program (STBGP) Exchange funds from EDCTC to the County for multiple projects.
After the Board’s approval of the Agreement, it was determined that EDCTC could provide an additional $90,600 in STBGP Exchange funds that could be allocated to County projects. The new total for the Agreement is $761,321 in STBGP Exchange funds.
The Department of Transportation is requesting the $90,600 in additional STBGP funds be allocated to the Diamond Springs Parkway - Phase 1B (Fenix Number 36105011) project that is scheduled to be in process in time to make use of the Regional Surface Transportation Program (RSTP) funds, which must be expended within five (5) years from the date funds are allocated.
EDCTC is required to execute formal written agreements between EDCTC and STBGP Exchange Recipients and provide oversight of the program funds. EDCTC received the FY 2022-23 STBGP Exchange Funds, which will be paid to the County per the formula-based distribution policy adopted by EDCTC on February 3, 2011, after approval by EDCTC and the execution of this Agreement.
ALTERNATIVES
Until an item such as this is approved by the Board, the funding will remain unclaimed.
PRIOR BOARD ACTION
See Discussion/Background.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
EDCTC
CAO - Community Development Finance and Administration
CAO RECOMMENDATION
Approve as recommended.
FINANCIAL IMPACT
Approval of the First Amendment to the preexisting Agreement will allow the County to receive a total of $90,600 in STBGP funding to be used on the following Capital Improvement Program project: Diamond Springs Parkway - Phase 1B (Fenix Number 36105011): $90,600. This funding covers the cost of project budget increases, and does not offset other sources of funding for the project. Project financing plans in the CIP will be updated to reflect this revenue. The funding will not be expended during the fiscal year, so no budget amendment is needed. Funds will be included in the future years' budgets.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk of the Board will obtain the Chair’s signature on two (2) originals of the STBGP Agreement Amendment.
2) The Clerk of the Board will forward the two (2) partially-executed original Agreement Amendments to the CAO - Community Development Finance and Administration, for further processing.
STRATEGIC PLAN COMPONENT
Infrastructure, Good Governance
CONTACT
Rafael Martinez, Director
Department of Transportation