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Health and Human Services Agency recommending the Board:
1) Approve and authorize the Chair to sign Agreement for Services 3804 with Mental Health Management I, Inc., doing business as Canyon Manor (Canyon Manor), for the provision of Mental Health Rehabilitation Center services, in the amount of $337,500, for the term of three years from July 1, 2019 through June 30, 2022;
2) Make findings in accordance with County Ordinance 3.13.030 that it is more economical and feasible to contract with Canyon Manor for services provided under this Agreement 3804 because the County has neither the staff nor facilities to perform said services; and
3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 3804, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.
FUNDING: 100% State Funding: 1991 and 2011 Mental Health Realignment.
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DISCUSSION / BACKGROUND:
The Health and Human Services Agency (HHSA), on behalf of the County, contracts with the State as the Mental Health Plan for the County. As such, HHSA contracts with long-term residential treatment facilities and psychiatric facilities, to ensure availability of services on an “as requested” basis, in accordance with Title 9, California Code of Regulations (CCR), Title 22 CCR and Welfare and Institutions Code, Division 5.
Mental Health Management I, Inc., doing business as Canyon Manor, is licensed by the State of California as a Mental Health Rehabilitation Center (MHRC), and is able to provide intensive psychiatric and rehabilitation services to adults with serious mental health disorders. The MHRC services are designed to assist eligible clients in the development of skills to become self-sufficient and move toward increasing levels of independent functioning with the goal of community reintegration. Approval of this Agreement will permit HHSA to maintain continuity of care for clients currently receiving services from this vendor, as well as permit HHSA to continue to refer clients to this vendor.
In accordance with Board of Supervisors Procurement Policy C-17, Section 7.11, the contractor selection process for service contracts in excess of $100,000 must include a review of the scope of services and contractor’s professional qualifications by a group of individuals (including at least one representative from outside the department requesting the services) qualified to judge the contractor’s ability to perform the services. HHSA has documentation on file that such a review was performed for Agreement 3804 with Canyon Manor.
ALTERNATIVES:
Should the Board decline to approve this recommendation, HHSA would continue to provide services through existing contracts; however there would be limited availability of MHRCs which could result in difficulty meeting the needs of the community, and would disrupt continuity of care for clients currently receiving services from this vendor.
PRIOR BOARD ACTION:
1) 04/19/2016, 16-0290, Mental Health Management dba Canyon Manor Agreement #011-S1711
OTHER DEPARTMENT / AGENCY INVOLVEMENT:
Approved by County Counsel, Procurement and Contracts, Human Resources, and Risk Management.
CAO RECOMMENDATION:
It is recommended that the Board approve this item.
FINANCIAL IMPACT:
This Agreement for Services is a renewal of a prior year agreement and continues to be funded with State Realignment funding. There is no Net County Cost associated with this Agenda item. Sufficient appropriations were included in the fiscal year 2019-2020 budget, and will be included in future budgets for the term of the Agreement.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) Clerk of the Board to obtain signature of Chair on two (2) original Agreements for Services 3804.
2) Clerk of the Board to return one (1) fully executed Agreement to HHSA Contracts Unit at 3057 Briw Road.
STRATEGIC PLAN COMPONENT:
County of El Dorado Strategic Plan Goal: Healthy Communities - Improved health, well-being and self-sufficiency of El Dorado County communities, residents, and visitors.
CONTACT
Don Semon, Director