Title
Department of Transportation recommending the Board approve and authorize the Chair to sign the Master Construction Responsibility and Reimbursement Agreement between the County of El Dorado and the South Tahoe Public Utility District for use on projects with estimated reimbursement expenses less than $200,000 each project, with a term of five (5) years upon execution.
FUNDING: Road Fund (100%).
Body
DISCUSSION / BACKGROUND
The County of El Dorado (County) and the South Tahoe Public Utility District (STPUD) frequently construct roadway and utility improvements which impact one another’s facilities. In these instances, coordination is necessary, and the costs of design, construction, and inspection are frequently a shared responsibility. Department of Transportation and STPUD desire to enter into a Master Construction Responsibility and Reimbursement Agreement (Master Agreement), for use under certain circumstances, to facilitate the inclusion of maintenance and improvement to either entity’s roadway or utility facility within the scope of the other entity’s maintenance or improvements in an efficient and cost-effective manner. The Master Agreement applies to projects that both County and STPUD agree are limited in scope and complexity, and estimated not to exceed $200,000 in reimbursement cost per project. This is the initial Master Agreement between the County and STPUD for a term of five (5) years with the option to extend the term of the Master Agreement an additional five (5) years.
ALTERNATIVES
The Board could choose not to approve the agreement, in which case the County and STPUD would be required to prepare individual agreements for approval by the Board on a project-by-project basis. This would result in additional costs incurred by both agencies.
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel
CAO RECOMMENDATION
Approve as recommended.
FINANCIAL IMPACT
There is no direct fiscal impact associated with this item. This agreement is intended to be a tool for the County and STPUD to most efficiently perform necessary work related to County roadways and STPUD facilities. This agreement will reduce any unknown time and cost associated with processing individual agreements for future projects. Funding for the work to be covered under this agreement will be authorized under the individual projects and maintenance budgets as applicable.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk of the Board will obtain the Chair’s signature on two (2) originals of the Master Agreement.
2) The Clerk of the Board will forward one (1) fully executed original to Department of Transportation, attention Ashley Johnson, for further processing.
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Rafael Martinez, Director
Department of Transportation