Title
Parks, a division of the Chief Administrative Office, recommending the Board:
1) Find that the contribution of $37,500 to the City of Placerville to offset maintenance associated with use of the Placerville Aquatic Center by residents of the County who reside outside of the City limits for Fiscal Year 2024-25 is of general County interest and that the cost of maintenance is increased by reason of use by residents of the County outside of City limits; and
2) Adopt and authorize the Chair to sign Resolution 136-2024 authorizing payment to the City of Placerville (4/5 vote required).
FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
Historically, the County of El Dorado (County) has provided funding for the City of Placerville (City) Aquatic Center, located at 301 Benham Street, Placerville. County contributions to the City Aquatic Center total $824,055 since 2002.
On December 10, 2002, the Board approved community enhancement funding to the City of Placerville in the amount of $210,000 for pool rehabilitation. In Fiscal Year (FY) 2005-06 the County, using Proposition 40 funding, made an investment of $300,000 in the infrastructure and renovation of the Aquatic Center (Resolution #097-2005). In FY 2013-14, the County and City entered into a Memorandum of Understanding (MOU #537-M1311) in the amount of $20,000 to be used to extend aquatic center hours from August 12, 2013 through September 2, 2013 (Legistar file 13-0438). In FY 2014-15, the Board took action to approve funding of $20,000 to the City for maintenance of the Aquatic Center (Legistar file 13-0438).
It was determined by the Board that further requests for funding of the Aquatic Center needed a comprehensive analysis. Parks staff worked with the Parks and Recreation Commission and an ad hoc group appointed in 2015 to work with the community and return to the Board with recommendations. The ad hoc group and staff recommended funding for the Aquatic Center in the amount of $20,000 for maintenance of the facility.
Pursuant to California Government Code section 25551-25557, the City can request and the County can extend aid to the City if the cost of maintenance for a recreation facility is increased by reason of use by non-city residents. Policy 9.1.1.7 of the El Dorado County General Plan, Parks and Recreation Element states that the County should encourage and support efforts of independent recreation districts to provide parks and recreation facilities. The joint efforts of Community Service Districts, independent recreation districts, school districts, cities, and the County to provide parks and recreation facilities shall also be encouraged. The presence of the City of Placerville Aquatic Center is of a general interest to all residents of the County and provides a recreational resource for the community. The City has also conducted numerous surveys over the seasons and consistently found that the majority of users (76%) of their Aquatic Center were reported as non-city residents. The Aquatic Center each year incurs increases to the overall costs pertaining to the operations and maintenance of the pool based on the use by non-city residents. Those increased costs are associated with but not limited to water treatment products, replacement or repair of equipment, general facility maintenance and maintenance staff salaries. Pursuant to Government Code section 25553, upon receiving a certified copy of the resolution, and if the Board of Supervisors finds by a four-fifths vote that the cost of maintenance is increased by reason of use by residents of the County outside of the City, it may determine to extend aid to the City for the purpose in an amount to be fixed by resolution, but not exceeding the amount requested by the legislative body of the City.
The City approved a resolution requesting financial assistance in the amount of $20,000 to offset costs, and the Board approved the request by resolution in the following Fiscal Years:
- FY 2016/17 (Legistar item 13-0438)
- FY 2017/18 (Legistar item 18-0081)
- FY 2018/19 (Legistar item 18-1688)
- FY 2019/20 (Legistar item 19-1026)
- FY 2020/21 (Legistar item 22-0356)
- FY 2021/22 (Legistar item 22-0356)
In FY 2022-23, the Board approved support for the City in the amount of $76,500 based on the City’s request to cover 76% of maintenance costs (Legistar file 22-0965). In FY 2023-24, the Board approved extending support in the amount of $77,555 to cover 76% of maintenance costs (Legistar file 23-1772).
On February 27, 2024, the City of Placerville approved Resolution 9283 formalizing their request for $111,739.00 of funding for FY 2024-25. Pursuant to Government Code section 25553, upon receiving a certified copy of the resolution, if the Board of Supervisors finds by a four-fifths vote that the cost of maintenance is increased by reason of use by residents of the county outside of the City, it may determine to extend aid to the city for the purpose in an amount to be fixed by resolution, but not exceeding the amount requested by the legislative body of the City.
On June 11, 2024, the Board of Supervisors directed staff to include support for the Aquatic Center in the amount of $37,500 in the Recommended Budget for FY 2024-25 (Legistar file 24-0997). This amount is based on Board direction to carry over unspent FY 2023-24 Community Funding to fund this discretionary program. Approval of the attached resolution will extend $37,500 in aid to the City, in accordance with Government Code section 25551-25557. The City will report to the County the disposition of the funding within one year from the time it is received.
ALTERNATIVES
The Board could not approve the Resolution and payment would not be made to the City of Placerville.
PRIOR BOARD ACTION
Archived Item 4 - December 10, 2002 - $210,000 for pool rehabilitation
Archived Item 40 - June 7, 2005 - FY05/06 $300K Prop 40 Funding for Aquatic Center Renovations
Legistar file 13-0438 - May 7, 2013 - FY13/14 Aquatic Center Funding Approved
Legistar file 13-0438 - August 26, 2014 - FY14/15 Aquatic Center Funding Approved
Legistar file 13-0438 - November 4, 2014 - FY14/15 Aquatic Center Reso #193-2014
Legistar file 13-0438 - January 24, 2017 - FY16/17 Aquatic Center Funding Approved
Legistar file 18-0081 - April 3, 2018 - FY17/18 Aquatic Center Funding Approved
Legistar file 18-1688 - November 20, 2018 - FY18/19 Aquatic Center Funding Approved
Legistar file 19-1026 - August 27, 2019 - FY19/20 Aquatic Center Funding Approved
Legistar file 22-0356 - June 7, 2022 - FY20/21 and FY21/22 Aquatic Center Funding Approved
Legistar file 22-0715 - April 25, 2022 - Aquatic Center Funding Approved for FY22/23 Recommended Budget
Legistar file 22-0965 - June 7, 2022 - FY22/23 Aquatic Center Funding Approved
Legistar file 23-1725 - September 19, 2023 - Aquatic Center Funding Approved for FY23/24 Recommended Budget
Legistar file 23-1772 - September 26, 2023 - FY23/24 Aquatic Center Funding Approved
Legistar file 24-0997 - June 11, 2024 - Aquatic Center Funding Approved for FY24/25 Recommended Budget
OTHER DEPARTMENT / AGENCY INVOLVEMENT
City of Placerville
County Counsel
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
$37,500 is included in the FY 2024/25 Recommended Budget in the Chief Administrative Office, Parks Division for this purpose. Funding for this contribution is from discretionary General Fund revenue.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) Clerk of the Board will obtain the Chair's signature on two (2) original Resolutions.
2) Clerk of the Board will forward one (1) original Resolution to Chief Administrative Office, attention Jennifer Franich.
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Jennifer Franich, Deputy Chief Administrative Officer