Title
Chief Administrative Office recommending the Board:
1) Receive a presentation and provide direction on recommended changes to the County of El Dorado Budget for Fiscal Year (FY) 2025-26;
2) Approve an updated List of Vehicles for Permanent Assignment and Overnight Retention (Take Home-Vehicles) in accordance with Board Policy D-4, Vehicle Use, Standards, Procurement and Disposal, representing a nine vehicle decrease from the Recommended Budget; and
3) Direct staff to return on September 30, 2025, with a Budget Resolution, Budget Amendment, and corresponding Personnel Allocation Changes Resolution based on discussion and direction received during this item.
FUNDING: Various; Countywide Budget Consideration.
Body
DISCUSSION / BACKGROUND
The Board conducted the budget hearing and approved the Fiscal Year (FY) 2025-26 Recommended Budget on June 10, 2025, with Legistar file 25-0948. State law requires formal budget adoption no later than October 2nd. Though the Board technically adopted the Recommended Budget in June, El Dorado County’s practice is to revise the Recommended Budget after the close of the financial records each year to file an Adopted Budget with the State that includes adjusted final fund balances and addresses department needs identified after approval of the Recommended Budget and makes necessary adjustments due to State budget impacts.
Staff have prepared a recommended Adopted Budget for Board consideration and review. The documents outlining the proposed changes to the Recommended Budget are attached to this item as Attachment A and a link to the public budget page is Attachment B. The Budget documents contain an updated budget memo, budget summary, and department-recommended Adopted Budget narratives.
The FY 2024-25 financial records were finalized as of August 28, 2025. All fund balance amounts are actual balances of funding available at the end of FY 2024-25 that can be used to fund activities in FY 2025-26.
The Chief Administrative Office will return on September 30, 2025, with the formal budget resolution, a budget amendment reflecting all Board-directed changes to the budget, an amendment to the personnel allocation, updated fixed asset list, and Accumulative Capital Outlay Workplan for Board adoption based on discussion and direction received during this item.
Lastly, during the Budget Hearing, the Board directed staff to reduce the number of take-home vehicles before the Adoption of the Budget in September. A revised Take-Home Vehicle list is Attachment D. Staff are recommending the Board approve this revised list, which represents a nine vehicle decrease from the list approved during the Recommended Budget.
ALTERNATIVES
The Board can direct staff to include revisions to the recommended Adopted Budget for inclusion in the Adopted Budget. The Board could also not approve the revised Take-Home Vehicle List and provide alternative direction to staff.
PRIOR BOARD ACTION
Legistar file 25-0948 - June 10, 2025 - Board approved the FY 2025-26 Recommended Budget
OTHER DEPARTMENT / AGENCY INVOLVEMENT
All Departments have participated in the development of FY 2025-26 Budget.
FINANCIAL IMPACT
As detailed in the Budget documents.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
CONTACT
Sue Hennike, Interim Chief Administrative Officer