Title
Sheriff’s Office recommending the Board:
1) Authorize the use of competitively bid National Association of State Procurement Officials (NASPO) Agreement AR2472 between Carahsoft Technology Corp and State of Utah, with California Department of General Services Participating Addendum 7-17-70-40-05, for the acquisition of Dell VxRail and PowerStore Storage Area Network for VMware servers and storage for the Public Safety Facility;
2) Approve and authorize the Purchasing Agent to issue a purchase order to reseller Sidepath, Inc., under NASPO Agreement AR2472 and California Participating Addendum 7-17-70-40-05 in the amount of $592,826.67 for the purchase of Dell VxRail and PowerStore servers;
3) Authorize the Purchasing Agent to sign Sidepath Quote SIDQ50246; and
4) Authorize the Purchasing Agent to increase the purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: Rural Counties Special Revenue Fund.
Body
DISCUSSION / BACKGROUND:
The Sheriff’s Office currently uses the Nimble CS3000 server and storage system for large amounts of data storage. The Nimble CS3000 system reached its manufacturer's end-of-life in November 2018, and reached the end-of-support in November 2023. The modern advancement in law enforcement technology, cyber-attacks, and ransomware also increased the need for a resilient SAN, law enforcement transparency, and workplace efficiency.
The Dell VxRail and PowerStore SAN for VMware servers and storage will host our critical servers including the Sun Ridge Records Management System, Jail Management System, Computer-Aided Dispatch system, Office365, In-Car Video system, and our data drives. It will allow the Sheriff’s Office to continue to provide uninterrupted public services to the community.
ALTERNATIVE
The Board could request staff look for alternate purchase options, which would delay the renewal of our VMware coverage and jeopardize our network platform stability and security.
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel and Procurements and Contracts
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
There is no change to Net County Cost associated with this item. The purchase will be funded with the Rural Counties Special Revenue Fund and has been included in the Sheriff’s Office FY 2024-25 budget.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Bryan Golmitz, Undersheriff