Title
Sheriff’s Office recommending the Board approve and authorize the Chair to sign the Agreement for Services 3783 with Siemens Industry, Inc. for maintenance, testing, and repairs as needed of the Fire Alarm Systems at the Placerville Jail for a five-year term retroactive to April 1, 2019 through March 31, 2024, in the amount of $60,000.
FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
Siemens Industry Inc. and the Sheriff’s Office are entering into a five year agreement which requires Board approval. The Sheriff's Office is recommending that a five-year contract be signed to secure pricing with Siemens. This agreement will hold pricing for maintenance, testing, and repair services on an as needed basis on the Fire Alarm Systems at the Placerville Jail for a five-year term. Siemens has provided adequate service over the term of previous contracts and offer a competitive price compared to other market competitors.
Recent contract information:
-On April 11, 2011, Agreement #413-S1110 with Siemens Industry Inc. was signed by the Purchasing Agent for a three-year term until March 31, 2014, in the amount of $40,000, which was approximately $8,432 annually with additional costs for repairs as needed.
-On April 29, 2014 Agreement # 437- S1411 was signed for a term of April, 1, 2014 to March 31, 2019, in the amount of $57,000.
(Legistar # 14-0571)
Adoption of this recommendation will allow the El Dorado County Sheriff’s Office to enter into a new five-year Agreement with Siemens Industry Inc. for maintenance, testing and repairs as needed for the Fire Alarm System at the Placerville Jail at a fixed rate of $8,685 annually, plus additional repair costs as needed per the contract.
ALTERNATIVES
N/A
PRIOR BOARD ACTION
On April 29, 2014, Legistar Item 14-0571, was approved for Agreement #437-S1411 for the five-year term April 1, 2014 to March 31, 2019.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel and Risk Management approved this Agreement
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
No Change to Net County Cost. The costs are budgeted in Sheriff’s Office annual operational budgets.
CLERK OF THE BOARD FOLLOW UP ACTIONS
Please return one fully executed original for distribution.
STRATEGIC PLAN COMPONENT
Public Safety
CONTACT
Undersheriff Randy Peshon