Title
Assessor's Office recommending the Board approve and authorize the Purchasing Agent to execute the Order Form for the continuance of Deeds Automation Service included in Perpetual Agreement 6345 with Just Appraised, Inc. in the amount of $159,181 for the period of July 1, 2026, through June 30, 2029, for real estate sales verification software.
FUNDING: General Fund.
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DISCUSSION / BACKGROUND
Just Appraised, Inc. provides software that significantly streamlines the workflow for processing real property changes in ownership and transfer recordings. Documents recorded through the Recorder’s Officer are automatically read by the Just Appraised platform, which used optical character recognition (OCR) technology to extract key information and auto-populate required fields in the Assessor’s Megabyte Property Tax System.
This automation reduces manual data entry time for real estate sales transactions from approximately eight minutes per transaction, when entered directly into Megabyte, to roughly two minutes when processed through Just Appraised. The software is heavily utilized by the Assessor’s Transfer Unit and provides notable efficiency gains, improved accuracy, and overall workflow enhancements. Additional benefits include 24/7 customer support via live chat, email, phone, and text, which has been highly valued by staff. Several California counties, including San Joaquin, Yolo, and Sonoma, also use Just Appraised for real estate sales data processing due to its effectiveness and reliability.
On March 15, 2022, Legistar file 22-0248, the Assessor's Office received approval from the Board of Supervisors to purchase Just Appraised, a real estate verification platform from Just Appraised, Inc. in the amount of $51,000. The first year’s payment of the software support services costs were included in the original contract price. On June 6, 2023, Legistar file 23-0899, the Assessor's Office received approval from the Board of Supervisors for the continuation of the Perpetual Agreement 6345 for $50,000 (annually), for the term July 1, 2023, through June 30, 2026, for real estate verification software. The Deeds Automation software from Just Appraised employs OCR technology to read text, extract key information, and automatically populate the required fields in the Megabyte property system during the property transfer process. This automation not only saves staff time but also improves accuracy and efficiency in processing transfers.
On September 23, 2025, Legistar file 25-1522, the Assessor's Office received approval from the Board of Supervisors for Perpetual Agreement 6345 with Just Appraised, Inc. to add Front Desk email management software tools in the annual amount of $11,748, increasing the total contract annual amount to $61,748 and extending the initial agreement term of the Front Desk Software through September 30, 2026.
ALTERNATIVES
Manual data entry into the Property Tax System, which would slow down the change in ownership processing times.
PRIOR BOARD ACTION
Legistar Item # 22-0248 on for the initial implementation and original order form for services of Just Appraised software.
Legistar #23-0899, the Assessor's Office received approval from the Board of Supervisors for the continuance of Perpetual Agreement 6345 for $50,000 (annually), for the term July 1, 2023 through June 30, 2026, for real estate verification software.
Legistar #25-1522, the Assessor's Office received approval amending Perpetual Agreement 6345 with Just Appraised, Inc. to add front desk email management software tools in the annual amount of $11,748 increasing the total contract annual amount to $61,748 with an initial term from July 1, 2023, through September 30, 2026.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
No change to Net County Cost. The expenses are budgeted in the Assessor’s Office annual operating budget.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Good Governance
CONTACT
Assessor Jon DeVille