Title
Auditor-Controller recommending the Board:
1) Authorize the Chief Administrative Officer to increase vacation accrual caps up to 400 hours for unrepresented employees in the Auditor-Controller's Office working directly on the Migration to UKG Pro Workforce Management timekeeping system if requested by the Auditor-Controller and if the CAO determines that it is warranted;
2) Authorize the CAO to approve payments to unrepresented employees in the Auditor-Controller's Office working directly on the Migration to UKG Pro Workforce Management for accrued vacation hours in excess of 300 at their current base hourly rate, reducing the County's accrued leave liability; and
3) Direct the CAO to reduce vacation accrual caps for the affected unrepresented employees in the Auditor-Controller's Office back to the accrual caps as specified in the Salary and Benefits Resolution effective the pay period including March 31, 2026. Any accrual balances in excess of such caps shall be paid out in the subsequent pay period.
FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
A number of employees will be assigned to the migration to UKG Pro Workforce Management, out of Kronos Workforce Central, the County's system used by employees to enter their time worked, due to Kronos Private Cloud reaching end of life. The migration is estimated to start after a new contract is signed with the vendor in fall 2024 and conclude by the end of calendar year 2025.
The Salary and Benefit Resolution for Unrepresented Employees, 014-2023 sets the maximum accumulation of vacation time for employees not represented by a bargaining unit. For employees with less than five years of service the cap is 240 hours. For employees with five years of service or more, the cap is 320 hours. Due to different peak times between the divisions in the Auditor-Controller’s Office, it is impractical for employees assigned to the project to schedule prolonged vacations while working around and alongside the other divisions.
The Auditor-Controller’s Office is expected to be impacted by the migration more than other County department given the payroll and accounting responsibilities of the Office. However, the Board will consider further requests if other departments involved in the migration encounter similar issues.
ALTERNATIVES
The Board could decide not to approve this request.
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Chief Administrative Office
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
There is no impact to the county. The Auditor-Controller's Office will absorb the cost of any cash payments within its departmental appropriations.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Joe Harn