Title
Sheriff’s Office recommending the Board:
1) Approve and authorize the continuation of the perpetual Agreement 6902 with Cellebrite Inc. for the use of Cellebrite Premium Unlimited Package software;
2) Find that Agreement 6902 is exempt from competitive bidding in accordance with County’s Procurement Policy C-17, Section 3.5 Specific Exemptions and Written Findings of Fact;
3) Approve and authorize the Purchasing Agent to execute a Contract Change Order for Agreement 6902 with Cellebrite Inc. in the amount of $109,096, for a term of October 8, 2023, to October 14, 2024; and
4) Authorize the Purchasing Agent to increase the Contract 6902 on an “as-needed” basis during the Agreement term as long as funding is available within the requesting department’s budget.
FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
On August 31, 2021, with Legistar Item 21-1323, the Board approved a perpetual purchase agreement for the Cellebrite Premium Unlimited Package software license and hardware.
On September 27, 2022, with Legistar Item 22-1681, the Board approved Agreement 6902 with Cellebrite for the continued use of Cellebrite Premium Unlimited Package software license and support and maintenance.
The Sheriff’s Office Investigations Unit deploys unique devices and applications sourced solely from Cellebrite. Research into companies that provide digital forensic solutions have included more than five other vendors. However, Cellebrite was determined to be the sole developer, manufacturer, and support and maintenance provider of the Premium Unlimited Package solution for Universal Forensic Extraction Devices (UFEDs) for use on smart phones, mobile, and other devices.
Cellebrite’s solution is the only such known that is compatible with both Droid and iOS (Apple) devices that include forensics extraction, decoding and analysis tools that extracts logical, file system, and physical data. Mobile devices that the UFED can extract data from include smartphones, cell phones, tablets, GPS units, SIM cards, memory cards, drones, and USB devices, including live and deleted data, contacts, phone numbers, call logs, text messages, SMS messages, application data (social network and other) location data, pictures, videos, and voice messages. Uniformity, software compatibility, file and data sharing to the existing devices deployed by Sheriff personnel support the uniqueness of the acquisition.
The Cellebrite UFED solution includes the system’s assembled computer and software, off-site training, system warranty, and remote support and maintenance.
This request is for authorization for continuation of the perpetual nature of the agreement and to increase Agreement 6902 in order to make payment for an additional year for the software subscription and maintenance of the system purchased in 2021.
ALTERNATIVES
The Board could choose not to continue the perpetual agreement and direct staff to find another vendor, however, not continuing this agreement would hinder the efforts of the Sheriff’s Office staff in performing critical investigative work.
PRIOR BOARD ACTION
08/31/2021 Legistar Item 21-1323
09/27/2022 Legistar Item 22-1681
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel and Procurement and Contracts.
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
There is no impact to General Fund or Net County Cost. Funding has been included in the Sheriff’s Office FY 2023-24 budget.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Leveraging available resources increases public safety.
CONTACT
Undersheriff Bryan Golmitz