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Human Services Department recommending the Board approve and authorize the Chair to sign Amendment III to nonfinancial, ongoing Joint Exercise of Powers Agreement (JPA) 905-M0810 with the California Statewide Automated Welfare Systems Consortium IV (C-IV) to formalize the new C-IV Consortium regional representation model as a result of the transition of thirty-five migrating counties and four original C-IV counties into one thirty-nine county C-IV production system.
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Fiscal Impact/Change to Net County Cost: No Change. No ongoing costs are associated with this JPA, as amended.
Background: In 1979, the California Legislature passed Assembly Bill 8 requiring the Department of Social Services to implement a centralized welfare system in all counties, which resulted in four Consortiums being developed to meet this mandate. El Dorado County is one of thirty-five counties that have shared use of the Interim Statewide Automated Welfare System (ISAWS) for the determination of welfare eligibility, to issue benefits and to manage welfare-to-work services.
In 2002, the California State Legislature adopted language in AB444 to add ยง10823.1 to the Welfare and Institutions Code, thereby establishing legislative intent for ISAWS counties' migration to another consortium system and resulting in the ISAWS Consortium voting to disband and migrate to the C-IV Consortium.
On April 17, 2007, the El Dorado County Board of Supervisors authorized the Chairman to execute Agreement 905-M0810, comprised of a Joint Powers Agreement (JPA) and Memorandum of Understanding (MOU) between C-IV and the County. This JPA and MOU authorized El Dorado County to become one of thirty-five counties to join the existing four C-IV counties and begin using a new automated eligibility determination and benefit calculation system for public assistance programs during June 2010. On March 1, 2010, the use of ISAWS was discontinued in this County, and use of C-IV was implemented. Implementation of C-IV in all member counties and execution of a separate financial MOU by all consortia members is scheduled for completion during June 2010.
Amendment I to 905-M0810 further delineated the MOU's areas of understanding and agreement between C-IV and the County with regard to migrating counties' financial obligation for C-IV project-related administrative costs designated by the State as ineligible for reimbursement to the Consortium. The Board approved and executed Amendment I on June 10, 2008. Amendment II to 905-M0810 added mechanisms to the MOU for acquisition and transfer of equipment and further delineated areas of understanding regarding migrating counties' Maintenance and Operations claiming processes. The Board approved and executed Amendment II on March 24, 2009.
Reason for Recommendation: Since 2007, the thirty-five migrating ISAWS Consortium counties and four original C-IV counties have operated under a single Joint Execution of Powers Agreement (JPA) with C-IV that clarified each agency's duties and responsibilities as they applied to their combined business requirements during the actual migration period and an associated MOU between C-IV and each of the 35 migrating counties. As a result of the final migration of the 35 counties to the C-IV system, C-IV has developed a single, thirty-nine county C-IV MOU to clarify the areas of understanding and agreement between the Consortium and the County with regard to unfunded costs designated by the State as ineligible for reimbursement to the Consortium and has terminated the MOU initially associated with 905-M0810. El Dorado County MOU 417-M1011 replaces the MOU formerly associated with 905-M0810 and is being presented to the Board as a separate agenda item.
Effective June 2010, all thirty-five migrating counties will have successfully migrated to the C-IV automated system.
Joint Exercise of Powers Agreement (JPA) 905-M0810 is being amended a third time to formalize the new C-IV Consortium regional representation model as a result of the transition of 35 migrating counties and four original counties into one thirty-nine county C-IV production system and to further delineate the duties and responsibilities between the thirty-nine counties and C-IV as they apply to their combined business requirements, including those related to ownership of computer equipment and associated software. The JPA will automatically renew for successive one-year terms unless terminated pursuant to terms and conditions contained therein.
Action to be taken following Board approval:
1) Chair to sign three (3) original JPAs.
2) Board Clerk's Office to return two (2) original JPAs to Human Services at Briw Road.
3) Department to distribute as appropriate
Contact: Daniel Nielson, M.P.A. X7275
Concurrences: County Counsel and Risk Management