Title
Department of Transportation, Maintenance and Operations Division, Fleet Services Unit, recommending the Board add one (1) mid-size SUV to the Fiscal Year 2024-25 Fixed Asset list at a total cost of $50,000.
FUNDING: Fleet Internal Service Fund (19%), Insurance Reimbursement (81%).
Body
DISCUSSION / BACKGROUND
On November 14, 2023, mid-size SUV #10-540 was involved in an accident. The vehicle was towed back to Fleet Services and has been out of service ever since. Risk Management staff, as well as Transportation staff, worked with insurance adjusters on the claim. On June 14, 2024, notification was received stating insurance has found the vehicle to be a total loss with a total reimbursement cost of $42,044.19. The reimbursement check will be included in the requested adjustments as revenue during the Fiscal Year (FY) 2024-25 Adopted Budget process and the remaining funds required to purchase the replacement vehicle will be funded by Fleet Internal Service Funds.
Department of Transportation is requesting to add one (1) mid-size SUV to the FY 2024-25 Fixed Asset list to replace vehicle #10-540, for a total not-to-exceed amount of $50,000.
ALTERNATIVES
The Board could choose not to approve the addition of one (1) mid-size SUV to the FY 2024-25 Fixed Asset list, however that would leave vehicle #10-540 without a replacement and the Sheriffs Department short one (1) vehicle.
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Risk Management
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
The funding to cover the cost of the additional fixed asset will be funded by the insurance reimbursement check (81%) and the remaining (19%) will be funded by the Fleet Internal Service Funds. The requested adjustments will be included in the FY 2024-25 Adopted Budget process.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Priority: N/A
Action Item: N/A
CONTACT
Rafael Martinez, Director
Department of Transportation