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Health and Human Services Agency (HHSA) recommending the Board approve the addition of one Replacement Vaccine Freezer to the Public Health Fiscal Year (FY) 2023-24 Fixed Asset List, for a total quantity of two freezers, with no change to the budgeted amount of $22,500.
FUNDING: 100% Federal COVID-19 ELC Enhancing Detection II.
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DISCUSSION / BACKGROUND:
On September 26, 2023, the Board authorized the Chair to sign Resolution 146-2023, adopting the County Budget and Budgets for Board Governed Special Districts for FY 2023-24 (File ID: 23-1771). In accordance with the Board Budget Policy B-16(14), the Fixed Assets List Exhibit 2 was included in the Adopted Budget, which only included one Replacement Vaccine Freezer for HHSA Public Health Division (PHD) for the total cost of $22,500.
HHSA requests that an additional freezer be added to the Fixed Asset list for FY 2023-24, with no change in the total cost of $22,500 for the two freezers. This total includes the combined cost of the two freezer units, priced at $15,000 and $7,500 respectively. HHSA PHD is requesting an update to the FY 2023-24 Fixed Asset List to reflect their intended request of adding two freezer units.
The two new freezers are needed to replace the existing equipment, which no longer operates reliably. HHSA PHD staff have received several notices from their temperature monitoring system indicating that the current freezer units have gone outside the acceptable temperature range necessary for maintaining vaccine quality.
HHSA recommends that the Board approve of the addition of a second replacement vaccine freezer to the FY 2023-24 Fixed Asset List, at no additional cost to the Adopted Budget, which will enable HHSA PHD to safely store vaccines and protect individuals from vaccine-preventable diseases.
ALTERNATIVES:
Should the Board decline to approve this recommendation, HHSA will not be able to safely store necessary vaccines in proper controlled environments for disease prevention. Further, if this item is not approved, the total included in the adopted Fixed Asset List for one HHSA PHD Replacement Vaccine Freezer would remain incorrect.
PRIOR BOARD ACTION:
1) 06/13/2023, 23-1120, CAO - Budget Hearing
2) 09/19/2023, 23-1725, Adopted Budget
3) 09/26/2023, 23-1771, CAO - Budget Resolution
OTHER DEPARTMENT / AGENCY INVOLVEMENT:
N/A
CAO RECOMMENDATION:
Approve as recommended.
FINANCIAL IMPACT:
There is no Net County Cost associated with this Agenda item. The FY 2023-24 Fixed Asset List allocated funds to cover the combined cost of two replacement vaccine freezers. A budget transfer is not required as there is no increase to the overall fixed asset budget.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT:
Good Governance
CONTACT
Olivia Byron-Cooper, MPH, Director, Health and Human Services Agency