Title
Department of Transportation recommending the Board approve and authorize the Chair to sign the following for as-needed structural engineering support services, extending the performance period by two (2) years through December 4, 2028, and updating contract provisions to match current California Department of Transportation federal funding requirements, with no changes to the agreement amount of $450,000:
1) First Amendment to Agreement for Services 8148 with Dewberry Engineers, Inc.; and
2) First Amendment to Agreement for Services 8159 with Dokken Engineering.
(All Districts)
FUNDING: Various Capital Improvement Program, Environmental Improvement Program, and other projects as needed, funding will be provided by associated Federal, State, and Local funding sources.
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DISCUSSION / BACKGROUND
In July 2023, at the request of the Department of Transportation (Transportation), the Procurement and Contracts Division of the Chief Administrative Office issued a Request for Proposals (RFP) 23-918-079 for as-needed structural engineering support services. Four (4) proposals were received. A panel evaluated and ranked the proposals based on the thoroughness, clarity, and quality of the material presented with emphasis on understanding scope, past performance and related experience, expertise, project approach, familiarity of federal processes, and compliance with the Disadvantaged Business Enterprise (DBE) goal. On December 5, 2023, Legistar 23-1819, the Board awarded the RFP and approved Agreement for Services 8148 with Dewberry Engineers, Inc. and Agreement for Services 8159 with Dokken Engineering to provide as-needed structural engineering support services for various Capital Improvement Program projects, each in the not-to-exceed amount of $450,000.
The First Amendments to Agreements 8148 and 8159 (Agreements) extend the performance periods by two (2) years, through December 4, 2028, and update the contract language to comply with California Department of Transportation (Caltrans) federal funding requirements.
The following articles have been updated for both Agreements:
Article IV, Performance period, paragraph A;
Article X, Subcontracting;
Article XVI, Non-Discrimination Clause and Statement of Compliance;
Article XLV, Disadvantaged Business Enterprises (DBE); and
Article XLIVI, Disadvantaged Business Enterprises (DBE) Participation.
ALTERNATIVES
The Board could direct Transportation not to approve one or both amendments, or to make revisions and return to the Board at a later date.
PRIOR BOARD ACTION
See Discussion/Background section.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel, Human Resources, Risk Management, and Chief Administrative Office, Procurement and Contracts Division.
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
There is no change to net County cost. Funding for the Agreements will be provided by various project budgets, including federal, state, and local funding sources. Local funding sources may include any combination of the following: Traffic Impact Fee Program, Road Fund, Tribe Funds, Developer Advanced Funds, Sacramento Municipal Utility District, and/or General Fund.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk of the Board will obtain the Chair’s signature on one (1) original of both amendments.
2) The Clerk of the Board will forward one (1) fully executed copy of both amendments to the Chief Administrative Office, Contracts and Procurement Unit, for further processing.
STRATEGIC PLAN COMPONENT
Priority: N/A
Action Item: N/A
CONTACT
Rafael Martinez, Director
Department of Transportation