Title
Chief Administrative Office, Procurement and Contracts Division, recommending award of Bid 08-070-053 for the purchase of new fleet vehicles to South Shore Motors of South Lake Tahoe, CA in the amount of $681,523.64, Thompson's Auto and Truck of Placerville, CA in the amount of $47,692.27, Hansel Ford of Santa Rosa, CA in the amount of $16,058.06, Family Chevrolet of Shingle Springs, CA in the amount of $213,847.48, Broadway Motors of Oakland, CA in the amount of $20,277.50, and Maita Chevrolet of Elk Grove, CA in the amount of $174,469.57 including sales tax and tire tax; and authorize the Purchasing Agent to issue additional purchase orders on a "as needed" basis during the awarded period if funding is available within the requesting Department's budget. (Cont'd 1/8/08, Item 30)
RECOMMENDED ACTION: Approve.
FUNDING: General Services Fleet Management Internal Service Fund.
Body
BUDGET SUMMARY: |
|
|
Total Estimated Cost |
|
$1,153,868.52 |
|
|
|
Funding |
|
|
Budgeted |
$1,153,868.52 |
|
New Funding |
$ |
|
Savings |
$ |
|
Other |
$ |
|
Total Funding Available |
$1,153,868.52 |
|
Change To Net County Cost |
|
$0 |
REASON FOR RECOMMENDATION: At the request of General Services, the Procurement and Contracts Division issued an Invitation to Bid for the purchase of new and replacement fleet vehicles. The replacement of fleet vehicles is generally determined when the vehicle reaches the targeted mileage standardized by Fleet Management, or replaced due to accidents in which the vehicle could not be repaired.
The recommended vehicle purchases have been included in the FY 2007-08 budget and are in compliance with Board policy D-4, Vehicle Use - Privately Owned and County Owned Vehicles.
Nineteen (19) Invitations to Bid were mailed, seven (7) to local vendors. Thirteen (13) responses were received, eight (8) from local vendors. A spreadsheet showing the bid results is attached for your review. The following is a summary of the purchase orders to be issued:
Vendor |
Amount |
# of Vehicles |
South Shore Motors |
$681,523.64 |
28 |
Thompson's Auto & Truck |
47,692.27 |
2 |
Hansel Ford |
16,058.06 |
1 |
Family Chevrolet |
213,847.48 |
10 |
Broadway Motors |
20,277.50 |
1 |
Maita Chevrolet |
174,469.57 |
10 |
Total |
$1,153,868.51 |
52 |
FISCAL IMPACT/CHANGE TO NET COUNTY COST: Procurement and Contracts has been advised that funding is available within General Services', Fleet Operating Budget (Non-General Fund).
ACTION TO BE TAKEN FOLLOWING APPROVAL: Following Board approval, the Procurement and Contracts division will issue purchase orders to South Shore Motors, Thompson's Auto and Truck, Hansel Ford, Family Chevrolet, Broadway Motors, and Maita Chevrolet totaling $1,153,868.51.
CONTACT: Bonnie H. Rich, x5940
CONCURRENCES: Not Applicable.