Title
Public Health Department requesting authorization to settle payment to the California Department of Alcohol and Drug Programs (ADP) in the amount of $25,396 for unspent and overpayment of funds to the County for the Negotiated Net Amount (NNA) and Drug Medi-Cal (DMC) contract cost report for FY 2005-06.
RECOMMENDED ACTION: Approve.
FUNDING: State NNA and DMC Agreement, No. NNA09
Body
BUDGET SUMMARY: |
|
|
Total Estimated Cost |
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$25,396 |
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|
|
Funding |
|
|
Budgeted |
$25,396 |
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New Funding |
$ |
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Savings |
$ |
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Other |
$ |
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Total Funding Available |
$25,396 |
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Change To Net County Cost |
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$0 |
Fiscal Impact/Change to Net County Cost: Total funding available includes $21,999 in unspent funds from 2005 and $3,397 overpayment from ADP. Total settlement to ADP is $25,396. There is no net County cost.
Background: Each year ADP provides the County with an allocation to pay for drug and alcohol services under State agreement NNA09, reviewed and approved by the Board annually. A component of that agreement is the Substance Abuse Prevention and Treatment (SAPT) block grant, which allocates HIV Set-Aside (S/A) dollars used to conduct drug and alcohol services targeted at clients with HIV.
Reason for Recommendation: The Countys allocation for SAPT 2005 HIV S/A was $41,839 and payment was made to the County by ADP. However, after staff prepared an annual cost report of all expenditures related to this funding, $21,999 was identified as remaining unspent; the HIV S/A funds have specific requirements which restrict how funding may be used and for what specific populations. Clients received the needed services. However, the funding in 2005 exceeded the client need. During the year-end Department accounting process, a payable was booked in preparation for payment to the State for the unspent funds - in essence, unspent money is being returned. The next step in this process is for the Board to approve this payment, referenced by the attached invoice, #9847.
Similarly, the Countys allocation for SAPT 2006 HIV S/A was $40,764, yet ADP overpaid the County by $3,397. SAPT Payments received from ADP in 2006 totaled $44,161. The Department recommends that this overpayment be returned to ADP as well.
Action to be taken following Board approval: Public Health to process payment to ADP for unspent 2005 S/A funds and 2006 S/A overpayment; Auditor's Office to submit check(s) to ADP accordingly.
Contact: Dan Buffalo
Concurrences: